Production Administrator

The Third Estimate

Production Administrator coordinating schedules, project tracking, permits, CRM records, and operational reporting. Supporting production teams and leadership at an expanding Ohio construction company.

Posted 8/5/2026full-timeSolon • Ohio • 🇺🇸 United StatesJuniorMid-Level💰 $45,000 - $50,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while effectively coordinating production and operational tasks across departments. Proficient in managing schedules, tracking project progress, and utilizing CRM systems to maintain accurate information and reporting.

Highest-signal resume keywords

Project CoordinationCRM System ManagementMicrosoft Office ProficiencyData AnalysisScheduling

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryProject TrackingReport PreparationPermit Application ProcessingJob Costing

Soft Skills

Attention to DetailOrganizational SkillsVerbal CommunicationWritten CommunicationAdaptability

Tools & Technologies

CRM SystemsSalesforceMicrosoft ExcelMicrosoft OutlookSpreadsheets

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

OperationsConstructionProject ManagementSchedulingKPI Tracking

About the role

Key responsibilities & impact

Coordinate daily production and operational tasks across departments
Schedule field crews, technicians, and service appointments
Maintain project calendars and track job progress from start to completion
Update and maintain accurate information within CRM systems
Monitor project statuses, timelines, and outstanding tasks
Prepare daily, weekly, and monthly operational reports
Pull, organize, and analyze production data and key performance metrics
Create spreadsheets, presentations, and reports as needed
Assist with material coordination, order processing, and vendor delivery tracking
Prepare, submit, and track permit applications while coordinating with local municipalities
Maintain organized digital and physical project documentation
Communicate with Production, Sales, Customer Service, and other teams regarding project updates and next steps
Assist leadership with reporting, meeting preparation, and operational planning
Track departmental KPIs, team metrics, and workflow updates
Ensure CRM records, project notes, and system updates are accurate and completed on time
Assist with invoice matching and job costing tasks as needed
Draft and edit letters, reports, and other business documents
Enter and maintain information in databases and spreadsheets
Coordinate meetings and company events, including setup and catering when needed
Research, compile, and summarize information for reports or presentations
Handle confidential information with professionalism and discretion
Adapt to changing priorities while ensuring deadlines are met
Provide administrative support to team members and leadership as needed
Perform additional duties as assigned

Requirements

What you’ll need

Minimum 2 years of administrative experience, preferably in operations, construction, project coordination, scheduling, or a related field
High School Diploma or GED required
Strong Microsoft Office skills, including Excel, Outlook, and data entry
Experience working with CRM systems preferred; Salesforce experience is a plus
Ability to manage calendars, schedules, and multiple priorities
Strong attention to detail and organizational skills
Ability to track information accurately and follow through on open tasks
Excellent written and verbal communication skills
Ability to work independently while supporting a team environment
Dependable, punctual, and able to maintain regular attendance
Comfortable working in a fast-paced environment with changing priorities
Must be able to successfully complete a background check

Benefits

Comp & perks

Supportive and team-oriented work environment
Opportunity to work closely with leadership and multiple departments
Hands-on role where organization and problem-solving skills directly impact company success
Growth opportunities as the company continues expanding
Established and growing company with nearly 30 years in business