The Rippel Foundation

Executive Assistant

• Provide strategic management and protection of the CEO’s time and schedule, anticipating needs and navigating a dynamic and complex calendar
• Coordinate seamless travel logistics for the CEO, including making travel arrangements, preparing detailed itineraries, and processing related expense reports
• Manage the CEO’s calendar with sound judgment and a humane, people-centered approach.
• Ensure the CEO is prepared for meetings and engagements, by gathering necessary materials, conducting light research, and anticipating workflow needs
• Track and log CEO engagements in the CRM and ensure timely follow-up on critical next steps
• Partner with the CEO and SVP to provide full service support to the Board of Trustees
• Serve as the voice and face of Rippel in helping build critical and sensitive relationships with diverse project partners, Board members, contractors, funders, and others
• Coordinate and support all organization-wide and executive-sponsored meetings and events including Board of Directors meetings, Senior Leadership Team meetings, All-Team meetings, and, as needed, complex multi-organization external convenings
• Manage the logistics of monthly Board Meetings calls and quarterly in-person Board Meetings including coordinating the scheduling, travel, facilities, technology, material compilation and catering
• Oversee all logistical elements for high priority meetings, including venue selection, vendor management, technology setup, and materials compilation and distribution
• Partner with the SVP to help implement team culture events and initiatives, fostering a supportive and engaging remote work environment
• Act as a point of coordination and communication between the CEO and various teams and external partners
• Manage the organization's master calendar, tracking all key dates, organizational deadlines, and team-wide events
• Support the organization’s office move in 2026, assisting the Director of Business Operations with logistics, vendor coordination, and transition planning