THE rAVe Agency

Account Coordinator

THE rAVe Agency

part-time

Posted on:

Location Type: Remote

Location: North Carolina • United States

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Salary

💰 $28 - $32 per hour

Job Level

Junior

About the role

  • Support the management of active client opportunities, ensuring timely, organized communication and consistent follow-up to drive progress
  • Draft and send follow-up communications based on client conversations, proposals, and next steps
  • Coordinate meeting scheduling and manage calendars with clients and internal stakeholders
  • Track proposals, client responses, and next steps to maintain sales pipeline visibility
  • Assist with building, formatting, and updating client proposals, scopes of work, and quotes using PandaDoc
  • Maintain standardized proposal templates and ensure consistency across client-facing materials
  • Maintain CRM accuracy and ensure all pipeline activity, client notes, and next steps are properly documented
  • Track contract terms, renewal dates, and sponsorship timelines
  • Transfer finalized scope details into project management tools (e.g., Monday.com) and create structured project boards
  • Coordinate internal scope confirmation prior to contract execution while supporting seamless handoffs between sales and project management teams
  • Support small client-related tasks, internal initiatives, and marketing efforts as needed
  • Performs other duties as assigned

Requirements

  • 1-3 years of professional experience in coordination, sales support, project support, administrative roles or customer service
  • Strong organizational skills with the ability to manage multiple priorities
  • Excellent written and verbal communication skills
  • Bachelor’s degree in a related field preferred
  • 4+ years of professional experience in coordination, sales support, project support, administrative roles or customer service preferred
  • Experience with the software tools used in this role, including PandaDoc and Monday.com
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
proposal draftingsales pipeline managementclient communicationproject managementCRM documentationscope of work developmentcontract trackingcalendar managementclient follow-updata organization
Soft Skills
organizational skillscommunication skillstime managementmultitaskingattention to detailcollaborationproblem-solvingadaptabilitycustomer serviceinitiative