The Potato Page

Accountant

• Who we areBig Potato’s purpose is to Light Up the Moments We Spend Together. Our games are easy-to-learn, laughter-first games that are played by millions of people around the world. Despite being better connected than ever before, quality time together is increasingly rare. Our games bring people together in a way only a good game can.
• We have a team that’s ambitious, creative and committed to making brilliant games and shaking things up in the category. And we believe in doing it the right way. We’re bothered about our People, our Customers, our Consumers and the Planet. We’re B-Corp Certified and consistently achieve high Great scores in our employee NPS surveys.
• We’re one of the UK’s fastest-growing games companies, and as we scale globally we’re rebuilding our finance and operational infrastructure from the ground up, moving away from legacy ERP systems toward a modern, modular, AI-enabled stack.
• What you’ll be doing**Accounts Payable, Expenses & Payments**
• - Daily processing of overhead and stock purchase invoices, ensuring correct coding and approvals in line with Big Potato’s internal controls
• - Reconciliation of supplier statements and resolution of invoice queries
• - Processing staff expenses and company credit cards, ensuring appropriate receipts and approvals are provided
• - Preparation of weekly UK and international payment runs
• **Stock Accounting**
• - Ownership of stock-related accounting, including processing factory invoices and checking purchase orders for accuracy
• - Preparation and completion of annual stock reconciliations, working closely with internal stakeholders
• **Fixed Assets**
• - Maintenance of the fixed and intangible asset registers, ensuring they are accurate and up to date
• - Calculation and posting of monthly depreciation and amortisation
• **Sales & Commercial Reporting**
• - Preparation of gross profit reports each month / other profit reports as required
• **Month End & Audit**
• - Preparation of balance sheet and month-end schedules to support the management accounts process.
• - Supporting the year-end audit, liaising with external auditors and responding to audit queries
• **Accounts Receivable Cover & Ad Hoc Support**
• - Providing cover for accounts receivable activities as required, including customer invoicing, credit control and royalty reporting
• - Supporting continuous improvement of finance processes and systems as the business grows

Assistant Accountant

Operations

• Manage Day to Day relationship with US 3rd Party Logistics Providers
• Acting as the direct Liaison between the Operations and Sales Teams on all US Wholesale Orders
• Inputting orders onto the Inventory Management and WMS Systems and Automating any workflows where possible.
• Organising returns or replacement orders where required.
• Responsible for OTIF delivery of Big Potato Wholesale Orders, including creating routing guides for 3PLs, ensuring orders are booked in and delivered adhering to all requirements
• Responsible for the set up and maintenance of the Big Potato EDI system linking to retailers and 3PL
• Drive efficiencies and process improvements in how we work with our logistics providers via contract negotiations, systems integrations and reviewing that they hit agreed upon SLA’s and KPI’s
• Stock Management - flagging aged inventory to the Sales Team for clearance items, managing reworks, ensuring that SAP stock aligns with the warehouse system.
• Process and Approve 3PL Invoicing Monthly - Reviewing and Identifying areas for cost savings and tracking spend vs budget
• Carry out carrier selection when required, participating in rate negotiation, and freight cost tracking.
• Managing Stock Takes and cycle counts with logistics to ensure that Big Potato’s system matches that of the logistics provider.
• Stock allocations for all US Retailers -large and indies
• Oversee US Inbound Arrivals into the warehouse- liaising with the Shipping Manager when stock is due into the country. Keeping track of when it’s due to Warehouse and keeping the sales team aware via email, pre-advice, Calendar invites. Chasing Inbound confirmations and receipting stock onto the system
• Reviewing Supplier Manuals to ensure that products and orders are compliant with retailer requirements prior to delivery and creating routing guides for 3PLs to ensure compliance is met
• Full investigation with 3PLs on any charge backs from vendors
• Supporting the US Sales Team in new vendor set up forms, ensuring correct SKU’s and data are passed to retailers ahead of launch.
• Oversee delivery of pre-production samples for range reviews / testing and ensure stock is in place for new product launches in US Retail
• Oversee localized kitting of merchandising units, POS and promotional materials
• Operationally onboard direct new customers.
• Develop a plan for a NA based ‘samples program’ for the indies and execution of the plan once agreed.
• Monitor and improve weekly/monthly KPI dashboards, and OTIF reports
• Utilisation of SQL to assist Ops and Sales with data requirements.

Assistant Accountant

Wholesale Operations Manager