The ICHAD Project

Projects and Administration Co-ordinator

The ICHAD Project

full-time

Posted on:

Location Type: Remote

Location: Colorado • United States

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Salary

💰 £25,000 per year

About the role

  • Co-ordinating reverse mentoring, training and EDI project activities, resources, equipment and information, to ensure that projects are completed on time, within budget and meet high quality standards
  • Breaking project plans into doable actions and setting timeframes
  • Liaising with colleagues and customers to identify and define requirements
  • Resource/schedule management and assigning tasks to our consultants
  • Sourcing and booking of venues, catering, and organising other resources
  • Ad-hoc onsite support for the delivery of events/training as delivery support
  • Managing costs to ensure that projects are delivered on budget
  • Monitoring project progress and handling any day-to-day issues that arise, in collaboration with customers and your colleagues
  • Providing administrative support to the small, but perfectly formed team
  • Organisation and administration of meetings
  • Organising travel arrangements and accommodation for the team
  • Raising customer invoices and sending them to our customers
  • Recording and reconciling all incoming invoice payments
  • Payment of all supplier invoices, as per agreed payment terms
  • Processing team expense claims for payment

Requirements

  • Proven work experience in an administrative, project or training co-ordination role
  • Previous experience of co-ordinating and managing EDI training and/or EDI projects is highly advantageous
  • Previous finance administration experience is highly advantageous, but not essential
  • Excellent planning and organisation skills and an ability to break plans down into actionable tasks
  • Highly effective communication – you will be able to build and maintain strong relationships with customers and your colleagues
  • Excellent numeracy skills (essential), ideally with experience of supporting basic financial processes
  • Strong accuracy and attention to detail is essential
  • An ambition to learn and actively seek out opportunities to improve your skills
  • Self-motivation and comfortable working independently and from home
  • An interest in and/or basic understanding of EDI issues and desire to help make a difference in this area
  • IT literacy (use of Word, Excel and PowerPoint)
  • Previous experience of using Customer Relationship Management tools e.g. Hubspot and project management tools e.g. Monday.com or willingness to learn
Benefits
  • flexible working hours
  • opportunity to learn
  • training to help develop skills
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project coordinationfinancial administrationplanningorganisationnumeracyattention to detailEDI project managementinvoice processingexpense claims processing
Soft Skills
communicationrelationship buildingself-motivationindependenceambition to learnproblem-solving