The Helper Bees

Financial Planning and Analysis

• Assist with entering and coding vendor invoices into the accounting system, ensuring accuracy and proper authorization across multiple entities.
• Support the preparation and reconciliation of accounts payable transactions and vendor statements.
• Help maintain accurate and up-to-date financial records and supporting documentation.
• Assist with basic balance sheet reconciliations and other routine month-end close activities under the direction of senior accounting staff.
• Monitor incoming invoices, including those received through the Accounting email account, and route them for appropriate review and approval.
• Help compile data for internal financial reports and schedules.
• Assist with organizing documentation for audits or reviews as needed.
• Support the team in maintaining consistent internal controls and adherence to accounting policies and procedures.
• Collaborate with team members in Finance and other departments to resolve invoice, payment, or coding questions.
• Respond to basic internal and vendor inquiries in a timely and professional manner, escalating issues as appropriate.
• Perform other duties as assigned or necessary.

Accounting and Finance Intern

Engineering Manager

• Lead and manage the Data Engineering team, providing mentorship, guidance, and support to ensure technical and professional development.
• Monitor team performance and development, fostering an environment of growth through regular feedback, code reviews, and training opportunities.
• Collaborate with department teams to design, build, test, and implement new features and enhancements that meet stakeholder needs.
• Act as a technical leader for the team, growing other Data Engineers through mentorship and example, while also ensuring high-quality, scalable, and optimized software systems.

Data Engineering Manager

Learning and Development

• Provide initial onboarding and continuing education and training to teams across the organization
• Collaborate with program and operational management and team leaders to properly train, mentor, and monitor Key Performance Metrics
• Evaluate calls, review documentation, and shadow team members to ensure workforce efficiency
• Create and update training materials as needed

Training Specialist

Accountant

• Support the day-to-day financial operations of The Helper Bees with a primary focus on accounts payable.
• Own the AP function end-to-end, from invoice processing and payment execution to vendor reconciliation and documentation.
• Build broader accounting skills through active participation in month-end close, journal entries, account reconciliations, and audit support.
• Prepare and post journal entries for month-end accruals, reclassifications, and standard recurring entries under senior staff guidance.
• Support month-end close by preparing account reconciliations and supporting schedules.
• Reconcile bank statements, credit card statements, and other balance sheet accounts to ensure accuracy of financial records.
• Assist in the preparation of financial reports and management summaries as needed.
• Process vendor invoices including verification, GL coding, approval routing, and system entry.
• Prepare and execute scheduled provider payment processes (ACH, wires, checks).
• Reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries.
• Maintain AP records, W-9 documentation, and vendor master file.
• Monitor AP aging reports and flag items for payment prioritization.
• Process employee expense reports and corporate credit card statements.
• Ensure all payments comply with company policies, procedures, and tax requirements.
• Collaborate with operations, accounts, and other teams to resolve accounting inquiries.
• Support internal and external audit requests with documentation.

Accounting and Finance Intern

Data Engineering Manager

Training Specialist

Associate Accountant