The Hello Team

Administrative & Bookkeeping Lead, QuickBooks

The Hello Team

full-time

Posted on:

Location Type: Remote

Location: United States

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Job Level

Senior

About the role

  • Support and manage core office operations for a construction cleaning and maintenance company.
  • Handle client onboarding, billing, bookkeeping, and daily administrative coordination.
  • Create and manage invoices for clients.
  • Handle Accounts Receivable (AR), Accounts Payable (AP), collections, and payment tracking.
  • Perform bank and account reconciliations.
  • Prepare financial and operational reports.
  • Maintain accurate and organized financial records.
  • Onboard new clients and maintain client records.
  • Coordinate office and administrative tasks related to operations.
  • Create proposals, estimates, and basic documentation.
  • Communicate with clients and internal teams via WhatsApp, email, and phone.
  • Maintain organized workflows and task tracking across platforms (ClickUp, Jobber, etc.).

Requirements

  • Excellent English proficiency (written and spoken).
  • Excellent Spanish proficiency (written and spoken).
  • Strong bookkeeping experience.
  • Prior experience in administrative, bookkeeping, office management, or operations support roles.
  • Previous experience in leadership roles.
  • Comfortable working with accounting software QuickBooks.
  • Experience with CRMs or task management tools (ClickUp, Jobber, or similar preferred).
  • Highly organized, detail-oriented, and reliable.
  • Strong sense of ownership, accountability, and leadership mindset.
  • Excellent Email etiquette.
  • Proficiency with Google Sheets and basic reporting.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
Benefits
  • 100% remote work
  • Great work environment with potential for growth to leadership roles
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
bookkeepingfinancial reportingaccount reconciliationinvoicingAccounts ReceivableAccounts PayableGoogle SheetsMicrosoft OfficeQuickBookstask management
Soft Skills
organizational skillsdetail-orientedreliableleadershipcommunicationownershipaccountabilityemail etiquetteclient onboardingadministrative coordination