Executive Assistant
The Health Management Academy
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $30 - $36 per hour
About the role
- Enable executive productivity through proactive calendar management, scheduling, and logistical coordination
- Own complex calendar management across multiple time zones, balancing competing priorities with sound judgment
- Schedule and prioritize internal and external meetings, proactively resolving conflicts
- Coordinate domestic and international travel, with an emphasis on conferences and multi-day events
- Ensure seamless planning and execution of meetings, events, and conference logistics
- Prepare leaders for meetings with clear agendas, materials, and follow-ups
- Support planning and execution of leadership meetings, board meetings, offsites, and company events
- Deliver a highly professional experience when interacting with external partners, PHM partners, and Board members
- Anticipate needs, identify potential issues, and resolve logistical challenges in a fast-moving, often ambiguous environment
Requirements
- 5+ years of professional experience, including 2+ years supporting multiple senior executives in a growing organization
- Exceptional attention to detail and responsiveness, especially when time-sensitive matters arise
- Strong organizational skills and the ability to manage multiple priorities simultaneously
- Comfort working in a modern, tech-forward environment and adapting quickly to new tools and systems
- A self-starter mindset with a strong sense of ownership and follow-through
- A constructive, upbeat, and service-oriented approach.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- 401(k) with employer match
- Paid time off
- PHM services for you and your dependents
- Additional benefits
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
attention to detailresponsivenessorganizational skillsability to manage multiple prioritiesself-starter mindsetsense of ownershipfollow-throughconstructive approachupbeat demeanorservice-oriented approach