The Geneva Foundation

Communications

• Independently managing defined areas of Geneva’s strategic communications portfolio
• Supporting Geneva’s mission and business development priorities
• Translating research outcomes, organizational achievements, and impact data into compelling content
• Collaborating with the Strategic Communications Manager, Business Development, and Office of Strategy & Impact
• Developing and managing content that drives business development outcomes
• Drafting and editing written materials including presentations, newsletters, and reports
• Managing Geneva’s social media platforms
• Monitoring analytics across platforms and generating monthly performance reports
• Supporting planning and execution of Geneva’s participation in conferences and stakeholder events

Strategic Communications Administrator II

IT Support

• Identify, procure, and install hardware/software to meet user requirements
• Configure and deploy hardware components (monitors, keyboards, printers, drives)
• Install and maintain software packages, including OS, networking tools, and office applications
• Assist with program customization and adaptation to meet user needs
• Provide technical support via phone, email, and in-person
• Triage service tickets and coordinate with IT Operations for resolution
• Maintain timely updates and communication with users and management
• Troubleshoot major workstation issues and collaborate with vendors for resolution
• Connect users to networks and provide system training as needed
• Support A/V and collaboration technologies during meetings
• Perform administrative changes within Geneva’s phone and collaboration systems
• Provide support and training to new users and troubleshoot phone or Teams-related issues
• Develop, document, and maintain IT policies, procedures, and inventory processes
• Manage IT assets, including equipment procurement, tracking, and storage
• Provide basic ERP system support, including access control, report publication, and vendor coordination
• Collaborate with IT vendors and internal teams for timely problem resolution
• Administer end-user accounts, permissions, and security controls

IT Specialist

Manager

• Provide organization-level research administration services
• Execute research administration, maintain excellent financial management skills
• Deliver award negotiations, ensuring compliance, and monitor award execution through to project closure
• Oversee project budget and financial administration efforts
• Supervise and mentor other award administration personnel
• Provide business development research and development support
• Drive expansion efforts for the assigned portfolio
• Deliver high-quality proposal development support
• Create a positive experience for internal and external stakeholders through efficiency, responsiveness, professionalism, and personalized attention
• Collaborate with BD R&D to support strategies that drive research growth across Geneva’s portfolios
• Engage in strategic analysis and relationship development/management with sponsors, sites, researchers, and partners
• Conduct needs assessment meetings with PIs; advise on best practices for proposal development
• Independently develop budgets and budget justifications using PI-provided budget wish lists
• Prepare timely, accurate financial documentation including reconciliations, internal reports, sponsor-facing reports, and materials required for audits or reviews.

Award Manager

Accounting Manager

• Assist with day-to-day functions of the Finance Department with a focus on accounts payable
• Review all A/P and A/R General Ledger coding for correctness and reasonableness and resolve coding discrepancies prior to processing
• Process Accounts Payable invoice and credit memo processing, cash disbursements, EFT payments, and weekly A/P vendor payments
• File weekly A/P and A/R documentation and maintain documentation files and vendor files in alphabetical and chronological order
• Maintain vendor and customer accounts in accounting software, reconcile vendor account balances to vendor statements monthly, and verify/correct balance and billing errors
• Work with customers and vendors to answer inquiries, prepare Accounts Receivable statements and customer invoices, and process Accounts Receivable cash receipts, EFT and ACH deposits
• Process annual 1099’s, ensure Finance internal controls are adhered to, and assist with providing documentation for annual audits
• Work with Finance Manager to ensure project coding and prepare reports and schedules
• Develop, plan, administer and monitor procurement activities and manage Procurement Services Department functions, including bids, RFPs/RFQs, encumbrance process, and procurement software administration
• Provide professional procurement support and guidance to departments and ensure compliance with federal, state, and local purchasing policies and procedures
• Identify and implement process improvements to increase efficiency and accuracy and collaborate cross-departmentally with Business Development, Program Management, and Finance

Strategic Communications Administrator II

IT Specialist

Award Manager

Accounting Specialist