Executive Assistant
The Cigna Group
full-time
Posted on:
Location Type: Hybrid
Location: Wisconsin • United States
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About the role
- Provide administrative support to key leaders within the Cigna Pharmacy Organization.
- Act as a trusted resource and professional problem solver.
- Execute on complex scheduling requests involving various leadership levels across the enterprise.
- Build effective relationships and work closely with internal partners.
- Handle travel arrangements for leaders and prepare and settle expense accounts.
- Ensure seamless management of all plans and coordinate related arrangements.
- Manage an effective calendaring system and enhance efficiencies.
- Schedule and organize meetings including Microsoft Teams and conference calls as required.
- Plan and coordinate on-boarding activities as needed.
- Maintain and coordinate department distribution lists and SharePoint/file systems.
- Order equipment and supplies using the portal supply system.
- Manage department vendor payment activities, track and approve invoices, and assume responsibilities for travel and expense entry using Concur.
Requirements
- 8+ years of progressively responsible administrative, executive assistant, or project management experience.
- Can work independently, exhibit sound judgement, and maintain confidential information.
- Impeccable organizational skills with the ability to work in a very high-paced environment and manage multiple tasks.
- Project management experience and comfort is a must.
- Ability to anticipate issues, identifying potential problems and working to proactively prevent from developing and managing to the references of the leaders support.
- Ability to ruthlessly prioritize critical tasks and remain composed and focused in stressful situations utilizing customer centricity skills.
- Act with speed and decisiveness.
- Ability to sum up a situation, gather the necessary information, ask the right questions and then deliver/act.
- Expert level verbal and written communication skills.
- Experience managing calendars, inclusive of setting up smaller to larger meetings with multiple cross enterprise teams. Outlook preferred.
- Experience using meeting platforms i.e. WebEx.
- Demonstrate flexibility to not only support direct leaders, but also other team members as required.
- Ability to work in a virtual workforce and team environment.
- Builds effective networks and relationships to best support leader and perform role.
- Expert skills in Microsoft applications - Word, Outlook, PowerPoint and Excel with a willingness to learn advanced skills as appropriate.
- Ability to troubleshoot technology issues in partnership with Technology partners.
- Possess technical proficiencies with audio and voice equipment as well as mobile and desktop devices.
Benefits
- Health insurance
- Paid time off
- Flexible work arrangements
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project managementcalendar managementschedulingexpense managementvendor payment activitiestroubleshooting technology issuesMicrosoft WordMicrosoft OutlookMicrosoft PowerPointMicrosoft Excel
Soft Skills
organizational skillsproblem solvingcustomer centricitycommunication skillsflexibilityrelationship buildingindependencejudgmentprioritizationcomposure under stress