Executive Assistant – Home Pharmacy, Virtual Care
The Cigna Group
full-time
Posted on:
Location Type: Hybrid
Location: Bloomfield • Connecticut • United States
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About the role
- Provide diverse and confidential administrative support to the SVP Home Pharmacy and Virtual Care and designated senior leaders, leveraging deep experience and understanding of company policies and procedures.
- Handle complex scheduling needs involving leaders across the enterprise, including senior forums—completing requests swiftly, accurately, and efficiently.
- Coordinate and manage logistics for executive travel. This includes agenda planning, collaborating with local teams, managing technology and catering needs, liaising with travel and meeting services, sending invitations, and more.
- Maintain and optimize the SVP’s calendar by setting priorities and making on-the-fly decisions to maximize their time amid competing demands.
- Build strong partnerships across the organization, working closely with fellow executive and administrative assistants, IT support, internal communications, and corporate travel/aviation teams.
- Lead the administrative aspects of department meetings, covering scheduling, logistics, and technology requirements.
- Manage leaders’ travel arrangements and expense reports to ensure seamless, well-coordinated plans and related tasks.
- Anticipate challenges or needs before they arise, proactively addressing and resolving them.
- Arrange and organize meetings—including Webex, Teams and conference calls (booking rooms, posting materials to SharePoint, distributing pre-reads, etc.).
- Plan and facilitate onboarding for new leadership and staff as needed.
- Oversee department distribution lists and maintain SharePoint/file systems.
- Procure necessary equipment and supplies through the company portal system.
- Collaborate with Real Estate for departmental space planning.
- Administer vendor payments, track and approve invoices, and manage travel and expense entries via Concur.
Requirements
- 8+ years of progressive experience in administrative, executive assistant, or project management roles.
- Ability to operate independently with little supervision, exercise sound judgment, and manage sensitive information discreetly.
- Exceptional organizational ability to excel in fast-paced settings and handle multiple responsibilities simultaneously.
- Project management experience is mandatory.
- Skilled at prioritizing critical tasks and maintaining poise under pressure, always focusing on customer service.
- Decisive and action-oriented—able to assess situations quickly, gather key data, ask insightful questions, and deliver solutions.
- Superior verbal and written communication abilities.
- Proficient in managing calendars and coordinating meetings of various sizes with enterprise-wide teams; Outlook experience preferred.
- Flexible to assist both the primary leader and other team members as required.
- Capable of thriving in virtual work and team environments, developing effective networks to best support leadership.
- Mastery of Microsoft Word, Outlook, PowerPoint, Excel, and openness to learning advanced features as needed.
- Adept in troubleshooting tech issues alongside Technology partners.
- Technically skilled with audio/voice equipment and mobile and desktop devices.
Benefits
- Health insurance
- 401(k) matching
- Paid time off
- Flexible work arrangements
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project managementcalendar managementlogistics coordinationmeeting facilitationexpense managementvendor payment administrationschedulingtroubleshootingaudio/voice equipment managementSharePoint management
Soft Skills
organizational abilityindependent operationsound judgmentcustomer service focusdecisiveaction-orientedverbal communicationwritten communicationproactive problem-solvingflexibility