The Academy of Medical Sciences

Financial Planning and Analysis

• Ensure that all transactions are accurately recorded on a timely basis for the Charity and its trading subsidiary
• Maintain the accounting records (purchase, sales and nominal ledgers) of AMS and AMSTL on the finance system (Iplicit)
• Assist with the reconciliation of control accounts and production of the monthly trial balance
• Prepare monthly standard journals (accruals and prepayments) to produce the trial balance
• Maintain the purchase ledgers of AMS and AMSTL
• Input purchase invoices and expense claims onto Iplicit and process payments by BACS
• Ensure that authorisation limits are followed via purchase orders and maintain purchase order log
• Prepare sales invoices for the Academy as necessary
• Monitor and maintain fellowship records
• Ensure all income and donations are correctly reflected on Iplicit and CRM system
• Liaise with contract caterers Searcys
• Upload sales information from the conference database Rendezvous to the finance system
• Prepare banking details and bank any income received at the Academy offices
• Post AMS and AMSTL bank receipts and payments onto Iplicit
• Assist the Financial Controller with cash management
• Assist with the preparation of monthly budget holder reports
• Assist in preparation of year end accounts
• Ensure that all transactions are entered onto with the correct VAT code
• Provide cover for other Finance Officer
• Support staff who are running meetings and events