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Finance Officer
The Academy of Medical SciencesFinance Officer responsible for timely recording of financial transactions for the Charity. Involves accounting, purchase and sales ledgers, and cash management in a hybrid working model.
About the role
Key responsibilities & impact- Ensure that all transactions are accurately recorded on a timely basis for the Charity and its trading subsidiary
- Maintain the accounting records (purchase, sales and nominal ledgers) of AMS and AMSTL on the finance system (Iplicit)
- Assist with the reconciliation of control accounts and production of the monthly trial balance
- Prepare monthly standard journals (accruals and prepayments) to produce the trial balance
- Maintain the purchase ledgers of AMS and AMSTL
- Input purchase invoices and expense claims onto Iplicit and process payments by BACS
- Ensure that authorisation limits are followed via purchase orders and maintain purchase order log
- Prepare sales invoices for the Academy as necessary
- Monitor and maintain fellowship records
- Ensure all income and donations are correctly reflected on Iplicit and CRM system
- Liaise with contract caterers Searcys
- Upload sales information from the conference database Rendezvous to the finance system
- Prepare banking details and bank any income received at the Academy offices
- Post AMS and AMSTL bank receipts and payments onto Iplicit
- Assist the Financial Controller with cash management
- Assist with the preparation of monthly budget holder reports
- Assist in preparation of year end accounts
- Ensure that all transactions are entered onto with the correct VAT code
- Provide cover for other Finance Officer
- Support staff who are running meetings and events
Requirements
What you’ll need- Educated to at least A level or equivalent experience
- Proficient in use of finance systems
- Demonstrable Excel skills & sound working knowledge of other Microsoft applications & database packages
- Excellent communication skills (oral & written)
- Strong organisational skills
- Attention to detail
- Numerate
- Taking accounts to Trial Balance
- Experience of charity accounting
- Experience of Iplicit
- Knowledge of partial VAT recovery would be an advantage
Benefits
Comp & perks- Generous pension scheme with flexible contributions – we contribute between 8% - 13% of your gross salary (with employee contributions of 3% - 8%)
- Life assurance at three times your salary
- Hybrid and agile working
- 26 days annual leave, plus Christmas closure days and bank holidays
- Buying and selling leave
- Family-friendly policies including enhanced maternity and paternity leave (subject to a qualifying period)
- Complimentary subscriptions to Headspace and Classpass to support your physical and mental wellbeing
- Support through tailored learning and development
- A range of enhanced benefits become available once you’ve completed your probation period
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Trial Balance PreparationPurchase Ledger ManagementBank ReconciliationVAT Code ApplicationStandard Journal Preparation
Soft Skills
Excellent Communication SkillsStrong Organisational SkillsNumerate