Textile Exchange

Executive Assistant

• Provide seamless, proactive support to the Chief Impact Officer, acting as the right hand to the CIO and supporting other Directors in the department.
• Inbox management and correspondence: sorting incoming emails by filing, prioritizing, and responding where appropriate whilst ensuring strict confidentiality.
• Schedule management: prioritizing and rescheduling as necessary and communicating with internal and external stakeholders to manage, prioritize, and follow through on requests and inquiries.
• Management of all travel arrangements: including transport, accommodation, itineraries, and visas when required.
• Expense management: reconcile monthly corporate card charges and reimbursements as required.
• Proactively ensure adequate meeting preparation, including relevant documents and briefings; record and disseminate notes and follow-up actions when required.
• Utilize internal systems (Salesforce, ClickUp, etc.) and ensure they are being updated accordingly on behalf of the CIO and their department.
• Maintain a working knowledge of priorities and follow up on key deadlines, deliverables, and action items until completed.
• Support with presentation creation, formatting, proofreading, help with building reports and information in a digestible and presentable format.
• Draft communications on behalf of the CIO for both internal and external use.
• Build strong working relationships across all levels of the organization and with external stakeholders; collaborate with other Assistants and the Chief of Staff to coordinate meetings and events.
• Partner with Communications and Events teams on media requests, conference planning, and industry engagements.
• Provide reminders of upcoming activities and ensure leaders are fully prepared; contribute to special projects and research as needed.
• Work autonomously in a complex, global organizational environment and perform other duties as assigned by the Chief Impact Officer.
• Secondary: Provide administrative support to other Directors in the division as appropriate.

Assistant/Senior Assistant, Climate and Nature Impact