Tevora

Marketing Events Coordinator

Tevora

full-time

Posted on:

Location Type: Hybrid

Location: Irvine • California • United States

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Salary

💰 $27 - $34 per hour

Job Level

Junior

About the role

  • Travel regularly across country to coordinate and execute marketing events
  • Event research and planning for marketing events
  • Coordinate day-to-day execution for specific events and on-site logistics, including budget coordination and sponsor communication, with input from Manager and Director.
  • Complete duties associated with event logistics including confirmation emails and calls; nametags and sign-in sheet creation
  • Obtain presentations from director and sponsors
  • Maintain sponsor communication regarding pre-event logistics and post-event wrap up
  • Maintain sales/consulting team communication pre and post event
  • On-site event coordination. Overnight travel required
  • Conduct post-event duties including sending final attendee list to sales operations and logistical wrap up on attendance and budget to manager the day after the event
  • Submit invoice request to accounting
  • Interface with sales representatives to promote events to prospects
  • Maintain accurate and up-to-date records of event details in project management tools such as CVENT and Monday.com
  • Manage sourcing and purchasing branded swag and promotional items
  • Manage expense reports for events team
  • Event registration software management (Cvent)
  • Collaborate with Internal Marketing Manager on internal events, to include holiday party and other events as needed.
  • Responsible for managing, tracking and submitting entries to industry awards.
  • Required to work in the Irvine, California office once a week minimum while Tevora is on a hybrid work schedule. Subject to change.
  • Other duties as assigned by marketing leads.

Requirements

  • Bachelor's degree in marketing, communications, or related field
  • 1-3 years hands-on event planning experience
  • Proven ability to work with clients or internal stakeholders
  • Self-starter with ability to work independently or with a team
  • Exceptional verbal and written communication skills
  • Strong attention to detail and organizational skills
  • Flexible and adaptable
  • Working knowledge of communications and/or design software such as Word, PowerPoint, Excel, Canva, CVENT, etc.
  • Experience with planning software such as Monday
Benefits
  • Comprehensive benefits offering
  • Paid time off and holidays
  • 401 (k) with Company match
  • Vibrant work culture
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event planningbudget coordinationlogistics managementsourcing and purchasingexpense report managementpost-event analysispresentation managementevent registration management
Soft Skills
communication skillsattention to detailorganizational skillsflexibilityadaptabilityself-starterteam collaboration
Certifications
Bachelor's degree in marketingBachelor's degree in communicationsBachelor's degree in related field