Payroll Manager
Tend
full-time
Posted on:
Location Type: Hybrid
Location: Nashville • Tennessee • United States
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Salary
💰 $100,000 - $125,000 per year
About the role
- Own and execute bi-weekly payroll for a multi-state, multi-entity healthcare workforce across clinical studios and corporate teams.
- Ensure accurate processing for hourly, salaried, and contractor populations, including multiple pay cycles, rates, and premium structures.
- Manage complex pay components including shift differentials, clinical premiums, overtime, blended rates, state-specific rules, and retroactive adjustments.
- Oversee payroll inputs including time and attendance, PTO, leaves of absence, bonuses, commissions, and off-cycle payments.
- Process and reconcile 401(k) and other benefit-related payroll deductions, including employee contributions, employer matches, and loan repayments.
- Ensure compliance with federal, state, and local wage-and-hour laws, with particular attention to healthcare and state-specific requirements.
- Manage payroll tax setup, filings, deposits, reconciliations, and agency notices in partnership with payroll vendors.
- Own year-end processes including W-2s, 1099s, and all required state and federal reporting.
- Conduct payroll audits, reconciliations, and internal controls to ensure accuracy, compliance, and financial integrity.
- Partner with Finance on payroll accruals, general ledger alignment, and labor reporting for clinical and corporate teams.
- Serve as system owner for payroll and timekeeping platforms, ensuring pay rules, premiums, and state requirements are correctly configured.
- Lead continuous improvement of payroll processes, documentation, and controls to support scale and a strong team member experience.
- Act as a trusted partner to People, Finance, Legal, and Studio leaders on complex payroll and pay practice questions.
Requirements
- 7+ years of progressive payroll experience, including ownership of multi-state, multi-unit payroll in healthcare or similarly complex environments.
- Deep experience supporting hourly, salaried, and contractor populations, including clinical teams with shift-based scheduling and premium pay.
- Strong working knowledge of payroll tax compliance, wage-and-hour laws, and healthcare-specific pay practices.
- Hands-on experience managing payroll audits, tax notices, garnishments, and regulatory inquiries.
- Experience administering 401(k) and other benefit-related payroll deductions in partnership with Total Rewards and Finance.
- Advanced experience with payroll and timekeeping systems (UKG preferred; ADP, Workday, or similar platforms).
- Strong Excel and reporting skills for audits, reconciliations, and leadership reporting.
- A high bar for accuracy, strong organization, and the ability to operate calmly and effectively in fast-paced, high-volume environments.
- A collaborative, service-oriented mindset with the ability to build trust and influence across People, Finance, Legal, and Studio teams.
Benefits
- 🩺 Health Comes First - We offer medical, dental, and vision insurance — plus a Dental Wellness Program to keep your smile as sharp as your skills.
- 💰 Plan for the Future - Our 401(k) comes with a company match because your future matters just as much as your now.
- 💡 Support, When You Need It - Life & AD&D insurance, health advocacy, legal support, and an Employee Assistance Program (EAP) — all designed to have your back when life gets real.
- 🛍️ Smart Spending Options - We’ve got Flexible Spending Accounts (FSAs), Health Savings Accounts (HSAs), and pre-tax transit/parking benefits to make your dollars go further.
- 🌴 Time to Recharge - Enjoy generous Paid Time Off (PTO) and company holidays — because rest is productive.
- 💸 Bonus Eligible - Annual bonus based on company and individual performance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
payroll processingpayroll auditspayroll tax compliance401(k) administrationtime and attendance managementwage-and-hour lawsshift differentialsovertime calculationsreporting skillsregulatory inquiries
Soft skills
strong organizationcollaborative mindsetservice-orientedtrust buildinginfluencecalm under pressureattention to detailcontinuous improvementfinancial integritypartnering