TEICON Engineering GmbH

Secretary — Office Organization & Administration

TEICON Engineering GmbH

full-time

Posted on:

Location Type: Office

Location: Eggenstein-Leopoldshafen • Germany

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About the role

  • Perform general secretarial duties and ensure the smooth execution of administrative activities.
  • Organize and coordinate all office-related processes within the organizational unit.
  • Procure, manage, and control office supplies.
  • Plan and prepare appointments and meetings.
  • Greet visitors and provide support during their stay.
  • Perform filing and registry tasks in compliance with company and statutory retention periods.
  • Document ordering processes and ensure traceability.
  • Process and coordinate travel requests and training bookings.
  • Record, distribute, and archive incoming and outgoing mail.
  • Prepare vacation schedules and monitor compliance.
  • Take minutes at meetings and events.
  • Handle written correspondence with internal and external partners.
  • Support the accounting department with preparatory tasks and payroll-related inputs.
  • Manage project files and databases.

Requirements

  • Completed vocational training as an Office Management Clerk, Industrial Clerk, or an equivalent commercial qualification.
  • Several years of professional experience in secretarial roles, strong organizational skills, and a high level of responsibility.
  • Solid knowledge of MS Office, particularly Word, Excel, Outlook, and PowerPoint.
  • Excellent written and spoken German.
Benefits
  • Comprehensive professional support: You will have an experienced, dedicated contact person who will competently oversee project coordination and management.
  • Strong team spirit and flat hierarchies: A collaborative, respectful working environment is essential to us.
  • Open exchange across cultural boundaries: We value the diversity of our employees. Our interactions are characterized by mutual respect across all levels of the organization.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
secretarial dutiesadministrative activitiesfilingdocument orderingtravel coordinationminute takingpayroll supportproject file managementdatabase management
Soft Skills
organizational skillsresponsibilitycommunication skills
Certifications
Office Management ClerkIndustrial Clerkcommercial qualification