TEICON Engineering GmbH

Secretary — Office Organization & Administration

TEICON Engineering GmbH

full-time

Posted on:

Location Type: Office

Location: Eggenstein-Leopoldshafen • Germany

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About the role

  • Perform general secretarial duties and ensure the smooth execution of administrative activities.
  • Organize and coordinate all office-related processes within the organizational unit.
  • Procure, manage, and control office supplies.
  • Plan and prepare appointments and meetings.
  • Greet visitors and provide support during their stay.
  • Perform filing and registry tasks in compliance with company and statutory retention periods.
  • Document ordering processes and ensure traceability.
  • Process and coordinate travel requests and training bookings.
  • Record, distribute, and archive incoming and outgoing mail.
  • Prepare vacation schedules and monitor compliance.
  • Take minutes at meetings and events.
  • Handle written correspondence with internal and external partners.
  • Support the accounting department with preparatory tasks and payroll-related inputs.
  • Manage project files and databases.

Requirements

  • Completed vocational training as an Office Management Clerk, Industrial Clerk, or an equivalent commercial qualification.
  • Several years of professional experience in secretarial roles, strong organizational skills, and a high level of responsibility.
  • Solid knowledge of MS Office, particularly Word, Excel, Outlook, and PowerPoint.
  • Excellent written and spoken German.
Benefits
  • Comprehensive professional support: You will have an experienced, dedicated contact person who will competently oversee project coordination and management.
  • Strong team spirit and flat hierarchies: A collaborative, respectful working environment is essential to us.
  • Open exchange across cultural boundaries: We value the diversity of our employees. Our interactions are characterized by mutual respect across all levels of the organization.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
secretarial dutiesadministrative activitiesfilingdocument orderingtravel coordinationminute takingpayroll supportproject file managementdatabase management
Soft skills
organizational skillsresponsibilitycommunication skills
Certifications
Office Management ClerkIndustrial Clerkcommercial qualification