Communications and Narrative Lab Associate
Technology & Leadership Center at Washington University in St. Louis
full-time
Posted on:
Location Type: Remote
Location: New York • United States
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Salary
💰 $74,590 - $86,240 per year
About the role
- Process all Communications and Narrative Lab expenses
- Coordinate with Finance and Administration on organizational systems and processes
- Manage departmental calendars, including meetings and retreats
- Arrange travel (airfare, rail, lodging, etc.) for Communications and Narrative Lab teams
- Attend departmental meetings and record minutes and action items
- Manage vendor relationships, including tracking contracts, payment schedules, and renewals
- Manage sponsorship relationships, including tracking sponsors, payments, and renewals
- Coordinate logistics for departmental events and activities (meals, room bookings, materials, etc.)
- Provide technical support for webinars and virtual gatherings
- Proofread written materials as needed
Requirements
- 1-2 years of previous administrative experience at a comparable organization or company
- Must have experience with Excel, Word, Outlook, and Air table. Slack, com , or other similar tools preferred.
- Must have technical experience with virtual events and webinars, including Zoom Meetings, Zoom Webinars, Facebook Live, and YouTube Live
- Strong writing and editing skills
- Excellent organizational skills, with a keen eye for detail
- Experience managing calendars for large groups
- Event planning and logistical coordination experience
- Enthusiasm for the work of the organization and a commitment to uplifting Trans, Black, Indigenous and People of Color communities, migrants, people living with disabilities, people living with HIV, youth and elders
Benefits
- Medical/dental/vision (TLC covers 100% of premiums for employees, 80% for dependents)
- Employer-funded Health Reimbursement Account (currently $3,500 per year)
- Employer-funded Lifestyle Spending Account (currently $1,500 per year)
- Optional employee-funded Flexible Spending Account
- Employee Assistance Fund that can grant financial assistance for certain qualifying disasters and personal hardships
- Short-term and long-term disability insurance
- 3 weeks’ sick leave
- 19 days’ vacation (24 after 3 years’ employment) and 12 holidays
- Organizational ‘slowdown’ in winter and summer, including, historically, 2 weeks paid time off in the summer and 2 weeks paid time off at the end of the year (separate from employee vacation time)
- 2-month paid sabbatical program available after 5 years of employment
- Retirement plan with partial organizational matching
- Indemnity insurance for critical illness, hospital confinement, and accidents
- Professional development & coaching
- Office setup, phone and internet reimbursement (if working from home)
- Additional mental health, budgeting, travel, and pet benefits
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative experienceevent planninglogistical coordinationwriting skillsediting skillscalendar managementtechnical support for webinarsvirtual events experience
Soft Skills
organizational skillsattention to detailenthusiasm for community workcommitment to diversity and inclusion