TechConnect

Executive Assistant

• - Manage the CIO’s calendar, appointments, meetings, and daily schedule.
• - Prioritize meeting requests and ensure the CIO’s time is managed effectively.
• - Prepare meeting agendas, presentation materials, reports, and supporting documents.
• - Organize and maintain confidential documents, correspondence, and electronic files.
• - Handle incoming communications and coordinate responses on behalf of the CIO when required.
• - Prepare letters, memos, emails, and other business correspondence.
• - Coordinate CIO leadership meetings, IT management meetings, project reviews, and other strategic discussions.
• - Prepare meeting invitations, agendas, attendance lists, and relevant materials.
• - Record accurate minutes of meetings, key decisions, and agreed action items.
• - Monitor action items and follow up with responsible stakeholders to ensure timely completion.
• - Maintain a tracker for key initiatives, decisions, deadlines, and deliverables under the CIO Office.
• - Act as the primary administrative contact between the CIO and internal or external stakeholders.
• - Coordinate communication with business units, senior management, technology partners, consultants, and vendors.
• - Support the CIO in maintaining effective relationships with key stakeholders.
• - Ensure important information and requests are communicated accurately and promptly.
• - Arrange business travel, including transportation, accommodation, itineraries, and required documents.
• - Coordinate internal meetings, workshops, town halls, leadership sessions, and technology-related events.
• - Prepare travel expense reports and supporting documentation in accordance with company policies.
• - Maintain an organized filing and document management system for the CIO Office.
• - Support the preparation and consolidation of IT reports, management presentations, budgets, and project updates.
• - Ensure documents submitted for the CIO’s review or approval are complete and properly formatted.
• - Manage confidential and sensitive information with a high level of discretion.
• - Coordinate administrative requirements for the CIO and IT leadership team.
• - Support procurement administration, purchase requests, invoices, and vendor documentation when required.
• - Monitor office supplies and other operational requirements for the CIO Office.
• - Perform other administrative duties assigned by the CIO.

Secretary