Secretary

TechConnect

Secretary providing comprehensive administrative support to the CIO in Jakarta, Indonesia. Managing the CIO’s schedule, communications, and documentation efficiently.

Posted 8/3/2026full-timeJakarta • 🇮🇩 IndonesiaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while managing the CIO's calendar, meetings, and confidential documents. Proficient in preparing reports, presentations, and coordinating with stakeholders to ensure effective operations within the CIO Office.

Highest-signal resume keywords

Calendar ManagementMeeting CoordinationConfidential Document HandlingCommunication SkillsExperience Supporting C-Level Executives

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Report PreparationAgenda SettingMinute TakingDocument ManagementTravel Coordination

Soft Skills

Organizational SkillsInterpersonal SkillsDiscretion

Tools & Technologies

Digital Collaboration ToolsMeeting PlatformsAI Tools

Industry Keywords

Executive AssistantBusiness AdministrationInformation TechnologyCorporate EnvironmentShared Services

About the role

Key responsibilities & impact

- Manage the CIO’s calendar, appointments, meetings, and daily schedule.
- Prioritize meeting requests and ensure the CIO’s time is managed effectively.
- Prepare meeting agendas, presentation materials, reports, and supporting documents.
- Organize and maintain confidential documents, correspondence, and electronic files.
- Handle incoming communications and coordinate responses on behalf of the CIO when required.
- Prepare letters, memos, emails, and other business correspondence.
- Coordinate CIO leadership meetings, IT management meetings, project reviews, and other strategic discussions.
- Prepare meeting invitations, agendas, attendance lists, and relevant materials.
- Record accurate minutes of meetings, key decisions, and agreed action items.
- Monitor action items and follow up with responsible stakeholders to ensure timely completion.
- Maintain a tracker for key initiatives, decisions, deadlines, and deliverables under the CIO Office.
- Act as the primary administrative contact between the CIO and internal or external stakeholders.
- Coordinate communication with business units, senior management, technology partners, consultants, and vendors.
- Support the CIO in maintaining effective relationships with key stakeholders.
- Ensure important information and requests are communicated accurately and promptly.
- Arrange business travel, including transportation, accommodation, itineraries, and required documents.
- Coordinate internal meetings, workshops, town halls, leadership sessions, and technology-related events.
- Prepare travel expense reports and supporting documentation in accordance with company policies.
- Maintain an organized filing and document management system for the CIO Office.
- Support the preparation and consolidation of IT reports, management presentations, budgets, and project updates.
- Ensure documents submitted for the CIO’s review or approval are complete and properly formatted.
- Manage confidential and sensitive information with a high level of discretion.
- Coordinate administrative requirements for the CIO and IT leadership team.
- Support procurement administration, purchase requests, invoices, and vendor documentation when required.
- Monitor office supplies and other operational requirements for the CIO Office.
- Perform other administrative duties assigned by the CIO.

Requirements

What you’ll need

- Bachelor’s degree or Diploma in Business Administration, Secretarial Studies, Management, Communication, or a related field.
- Minimum 3–5 years of experience as an Executive Secretary, Personal Assistant, or Executive Assistant.
- Experience supporting a Director, C-level executive, or senior leader is preferred.
- Experience working in an information technology, shared services, financial services, or corporate environment is an advantage.
- Tech Savy and familiar with AI tools such as Claude, chatgpt and other AI tools
- Comfortable using digital collaboration and meeting platforms

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account TechConnect Website LinkedIn All Job Openings 5001 - 10000 employees 📚 Education 💳 Fintech ⚡ Energy Education
Fintech
Energy TechConnect is an Indonesian technology-focused enterprise that operates multiple business pillars centered on education, digitally-enabled financial services, and energy & resources. Its Techconnect Academy positions the company as a technology-focused educational institution offering an inclusive, advanced learning platform, hackathons, and incubation programs to prepare students and professionals for future-driven digital careers. The company also describes a suite of digitally-enabled financial services (including finance platform services, asset management, AI-driven financial services and basic financial services) and engages in energy and resources activities such as smart coal, renewable energy (solar panels), batteries, electric vehicles (EVs), and logistics. TechConnect presents itself as a mission-driven organization linking industry and education, investing in professional leadership and technology-led innovation for social impact and sustainable growth. Secretary Job not on LinkedIn 🔥 2 hours ago 🏢🏡 Jakarta – Hybrid ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
- Manage the CIO’s calendar, appointments, meetings, and daily schedule.
- Prioritize meeting requests and ensure the CIO’s time is managed effectively.
- Prepare meeting agendas, presentation materials, reports, and supporting documents.
- Organize and maintain confidential documents, correspondence, and electronic files.
- Handle incoming communications and coordinate responses on behalf of the CIO when required.
- Prepare letters, memos, emails, and other business correspondence.
- Coordinate CIO leadership meetings, IT management meetings, project reviews, and other strategic discussions.
- Prepare meeting invitations, agendas, attendance lists, and relevant materials.
- Record accurate minutes of meetings, key decisions, and agreed action items.
- Monitor action items and follow up with responsible stakeholders to ensure timely completion.
- Maintain a tracker for key initiatives, decisions, deadlines, and deliverables under the CIO Office.
- Act as the primary administrative contact between the CIO and internal or external stakeholders.
- Coordinate communication with business units, senior management, technology partners, consultants, and vendors.
- Support the CIO in maintaining effective relationships with key stakeholders.
- Ensure important information and requests are communicated accurately and promptly.
- Arrange business travel, including transportation, accommodation, itineraries, and required documents.
- Coordinate internal meetings, workshops, town halls, leadership sessions, and technology-related events.
- Prepare travel expense reports and supporting documentation in accordance with company policies.
- Maintain an organized filing and document management system for the CIO Office.
- Support the preparation and consolidation of IT reports, management presentations, budgets, and project updates.
- Ensure documents submitted for the CIO’s review or approval are complete and properly formatted.
- Manage confidential and sensitive information with a high level of discretion.
- Coordinate administrative requirements for the CIO and IT leadership team.
- Support procurement administration, purchase requests, invoices, and vendor documentation when required.
- Monitor office supplies and other operational requirements for the CIO Office.
- Perform other administrative duties assigned by the CIO. 🎯 Requirements
- Bachelor’s degree or Diploma in Business Administration, Secretarial Studies, Management, Communication, or a related field.
- Minimum 3–5 years of experience as an Executive Secretary, Personal Assistant, or Executive Assistant.
- Experience supporting a Director, C-level executive, or senior leader is preferred.
- Experience working in an information technology, shared services, financial services, or corporate environment is an advantage.
- Tech Savy and familiar with AI tools such as Claude, chatgpt and other AI tools
- Comfortable using digital collaboration and meeting platforms Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates About us Is Remote Rocketship legit? Privacy policy Terms of service Job board SEO course Remote Job Search MasterClass AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs