TeamSnap

Executive Assistant

TeamSnap

contract

Posted on:

Location Type: Remote

Location: Alabama • Alaska • United States

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Salary

💰 $50 per hour

About the role

  • You'll keep 5 of our executives organized and enhance their daily productivity by managing their scheduling and supporting their communication.
  • Organizes meetings including scheduling, sending reminders, preparing agendas and follow-ups.
  • Coordinate travel and meeting setups for the executive team, including domestic and international arrangements.
  • Proactively review calendars in advance to create space and prevent conflicts and manage last-minute ELT scheduling shifts across multiple time zones (EST, CST, MT, PST).
  • You won't just be an order taker we need someone experienced at teaching our leaders how to work most effectively with their EA.
  • Build Monthly All Hands and Sales Team meeting agendas and slides.
  • Collect and synthesize weekly status updates from direct reports and track monthly OKRs to maintain operating cadence.
  • Plan and coordinate client meals, gifting, research and book events, and manage quarterly/bi-annual internal offsite logistics.
  • Pitch in wherever needed helping the team, supporting projects or solving unexpected challenges.

Requirements

  • 5+ years of experience as an executive assistant supporting multiple senior executives (ideally ELT-level), office administrator or similar.
  • Strong communication skills, in person, in writing and by video/phone.
  • Exceptional organizational, prioritization and time management skills.
  • Extreme flexibility and comfort with changing priorities and ambiguity. Things move pretty quickly around here sometimes you have to turn on a dime.
  • Capable of handling sensitive information with discretion.
  • A strong customer service orientation.
  • Great follow-through and passion for what we do. You totally get why people use and like TeamSnap and think it's awesome.
  • Independent and proactive don’t need to ask the same question twice and always have great ideas.
  • Ability to support multiple people and their spinning plates simultaneously.
  • Highly computer literate Microsoft Office Suite, Google Workspace and other SaaS applications.
  • Comfortable operating in a fully remote environment and coordinating across multiple stakeholders with competing priorities.
  • Polished professionalism and client readiness event coordination, thoughtful gifting and interacting with senior leaders and external clients.
Benefits
  • We're proud to be remote-first. We've been remote since 2009, long before COVID made it cool
  • Unlimited PTO and paid parental leave for ALL parents (not just primary or secondary)
  • 100% premium coverage of medical/dental/vision for you and your family
  • 401K to help you invest for the future
  • $1,500 annual learning and development stipend
  • Travel to fun locations for all-company meetings and team events
  • Generous home office allowance to set you up for success
  • TeamSnap SWAG to our store upon starting and a $50 credit on every work anniversary thereafter
  • A monthly stipend reimbursement for health & wellness and so much more!
  • TeamSnap Total Rewards
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementmeeting coordinationtravel arrangementsevent logisticsagenda preparationstatus update synthesisOKR trackingscheduling across time zonesdiscretion in handling sensitive informationcustomer service orientation
Soft Skills
strong communication skillsorganizational skillsprioritization skillstime management skillsflexibilityproactivityindependencefollow-throughprofessionalismclient readiness