Teams Squared

Attorney

• Maintain and optimize legal department tools, systems, and databases (e.g., contract lifecycle management, document management, e-billing).
• Track legal team performance metrics and report on KPIs.
• Assist in managing vendor relationships, outside counsel billing, and budgeting.
• Coordinate contract intake and approval workflows with cross-functional teams (Sales, Procurement, Finance).
• Support the implementation and adoption of legal technology solutions.
• Create and maintain legal documentation, playbooks, and knowledge management systems.
• Facilitate process improvements for contract review, compliance tracking, and other legal functions.
• Collaborate with stakeholders across legal, compliance, and operations to drive strategic initiatives.

Legal Ops Specialist

Human Resources

• Maintain and update employee records in HRIS systems.
• Assist with the recruitment process, including posting job ads, scheduling interviews, and coordinating with candidates.
• Support the onboarding of new hires by preparing necessary paperwork and facilitating new hire orientation.
• Assist in the implementation of HR strategies to promote employee retention and engagement.
• Ensure compliance with employment laws and company policies by maintaining accurate records and staying informed of HR-related updates.
• Provide administrative support for performance reviews and employee relations matters.
• Collaborate with the HR team on various projects aimed at improving HR policies and procedures.

HR Administrator

• Provide comprehensive administrative support to the legal team, including scheduling, document preparation, and file organization.
• Manage incoming and outgoing correspondence, including emails, client communications, and formal letters.
• Prepare, format, and proofread legal documents such as engagement letters, briefs, forms, and filings.
• Maintain accurate and up-to-date digital filing systems and ensure proper document version control.
• Assist with matter management, including opening new matters, updating case information, and tracking deadlines.
• Coordinate with clients to arrange meetings, gather required documents, and ensure efficient communication flow.
• Perform basic legal research tasks and data entry as needed.
• Support billing processes, including time entry, invoice preparation, and payment follow-up.
• Liaise with internal and external stakeholders as required to support smooth legal operations.

Legal Administrator

Operations

• Provide comprehensive executive support including calendar management, inbox organization, meeting preparation, and travel coordination.
• Manage day-to-day internal operations—track deliverables, optimize workflows, and document SOPs.
• Coordinate internal communications and ensure seamless information flow across teams.
• Support hiring and onboarding processes, maintain internal records, and assist with HR-related tasks.
• Monitor and report on operational KPIs, deadlines, and progress for internal projects.
• Organize and lead internal meetings by creating agendas, taking minutes, and ensuring timely follow-up on action items.
• Maintain and improve digital systems including project management tools and internal databases.
• Liaise with external vendors and partners as needed on behalf of leadership.

Operations Associate

• Job Description: We are seeking a detail-oriented and tech-savvy Legal Operations Associate with 1–2 years of experience to support general administrative tasks related to contracts. This role is ideal for someone with a legal background who enjoys working at the intersection of law and technology. You will be assisting in inputting, organizing, and managing contract details within legal operations software for a fast-growing legaltech client. Fluency in Mandarin (spoken and written) is required as you will be engaging with documentation and stakeholders in both English and Mandarin.
• Responsibilities: Input and maintain contract-related data in legal and contract lifecycle management (CLM) software. Review, organize, and track key contract terms, deadlines, and obligations. Assist with generating basic reports and summaries from contract data. Collaborate with internal legal and operations teams to ensure timely contract updates and compliance. Maintain meticulous attention to detail in document and data handling. Communicate effectively with Mandarin-speaking stakeholders to clarify and confirm contract details