T&T SALVAGE LLC

Executive Assistant

• Manage the Director's professional and personal calendars, ensuring alignment across business priorities and personal commitments.
• Triage incoming communications, identify items requiring the Director's attention, and respond directly to matters within scope.
• Prepare meeting materials, agendas, briefings, and follow-up summaries.
• Maintain the Director's task list and proactively surface priorities, deadlines, and dependencies.
• Draft, format, and finalize professional correspondence, internal memoranda, formal letters to state agencies, HR documentation, and policy materials.
• Maintain consistency of voice and presentation across all communications issued under the Director's name.
• Support document execution and records management through DocuSign, JotForm, Dropbox, and Blaze.
• Serve as a liaison among internal departments — Human Resources, Payroll and Billing, Client Supports, and Administration — to advance executive priorities.
• Coordinate with external stakeholders, including case managers, CDDPs, state agencies, vendors, and partner organizations.
• Monitor regulatory deadlines, credential renewals, training requirements, and other time-sensitive obligations.
• Arrange in-state travel, accommodations, and itineraries.
• Coordinate logistics for personal commitments that intersect with the Director's professional availability.
• Provide on-site support at meetings or events as required.
• Handle protected health information (PHI), personnel records, investigation files, and sensitive personal matters in strict accordance with HIPAA and agency policy.
• Maintain confidentiality across all professional and personal matters encountered in the course of this role.

Executive Assistant – HCBS In-Home Service Agency