Executive Assistant – HCBS In-Home Service Agency

T&T SALVAGE LLC

Executive Assistant providing comprehensive support for the Owner and Executive Director at T&T Cares LLC. Managing professional and personal responsibilities in a hybrid work setup.

Posted 5/28/2026full-timeBoring • Oregon • 🇺🇸 United StatesLead💰 $65,000 - $80,000 per yearWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

project managementdocument managementcalendar managementcommunicationcorrespondence draftingrecords managementlogistics coordinationconfidentiality handlingprioritizationdiscretion

Soft Skills

organizational skillsverbal communicationwritten communicationprofessionalismjudgmentattention to detailinterpersonal skillstime managementadaptabilitycollaboration

Tools & Technologies

Google WorkspaceMicrosoft OfficeDocuSignDropboxJotFormBlazeeXPRSTherapPaychex Flexcloud-based document management systems

Certifications & Qualifications

criminal background checkOregon abuse registry clearance

Industry Keywords

executive supportadministrative supportoperations supportprotected health information (PHI)HIPAA compliancestate agenciesclient supporthuman resourcesconfidential mattersOregon residency

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Manage the Director's professional and personal calendars, ensuring alignment across business priorities and personal commitments.
Triage incoming communications, identify items requiring the Director's attention, and respond directly to matters within scope.
Prepare meeting materials, agendas, briefings, and follow-up summaries.
Maintain the Director's task list and proactively surface priorities, deadlines, and dependencies.
Draft, format, and finalize professional correspondence, internal memoranda, formal letters to state agencies, HR documentation, and policy materials.
Maintain consistency of voice and presentation across all communications issued under the Director's name.
Support document execution and records management through DocuSign, JotForm, Dropbox, and Blaze.
Serve as a liaison among internal departments — Human Resources, Payroll and Billing, Client Supports, and Administration — to advance executive priorities.
Coordinate with external stakeholders, including case managers, CDDPs, state agencies, vendors, and partner organizations.
Monitor regulatory deadlines, credential renewals, training requirements, and other time-sensitive obligations.
Arrange in-state travel, accommodations, and itineraries.
Coordinate logistics for personal commitments that intersect with the Director's professional availability.
Provide on-site support at meetings or events as required.
Handle protected health information (PHI), personnel records, investigation files, and sensitive personal matters in strict accordance with HIPAA and agency policy.
Maintain confidentiality across all professional and personal matters encountered in the course of this role.

Requirements

What you’ll need

Minimum of three years of executive, administrative, or operations support experience, preferably in direct support of a founder, owner, or senior executive.
Excellent written and verbal communication skills.
Demonstrated organizational, prioritization, and project management capabilities.
High level of discretion, judgment, and professionalism in handling confidential matters.
Proficiency with Google Workspace, Microsoft Office, DocuSign, and cloud-based document management systems.
Willingness and capacity to learn agency-specific platforms, including eXPRS, Therap, Paychex Flex, Blaze, and JotForm.
Oregon residency, valid driver's license, reliable transportation, and current auto insurance.
Ability to travel periodically within Oregon.
Successful completion of a criminal background check and Oregon abuse registry clearance, as required for HCBS-affiliated personnel.
Dedicated home office environment suitable for confidential work, including high-speed internet and secure handling of PHI.

Benefits

Comp & perks

Paid time off and holiday schedule
Mileage reimbursement for in-state travel
Company-provided equipment for remote work
Professional development opportunities in HCBS administration and compliance
Health, 401k, time off