Executive Assistant
Sysdig
full-time
Posted on:
Location Type: Hybrid
Location: Milan • Italy
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About the role
- Executive Time Management: Ensure schedules are aligned with priorities using strategic prioritization, reporting to the Chief Information Security Officer and supporting both the CISO and the SVP of Engineering
- Relationship Management: Cultivate relationships both internal and external, to foster collaboration, improve communications and deconflict redundancies
- Manage Execution: Increase productivity by planning, overseeing tasks, and ensuring accountability for completing main deliverables
- Meet Coordination: Prepare agendas, manage meeting logistics, take comprehensive notes, and follow up on action items to ensure efficient and productive meetings
- Process and Systems Management: Develop systems and workflows to enhance efficiency, improve organization, and create streamlined processes
- Information Consolidation: Gather and organize large amounts of information, consolidating it into clear executive summaries to support decision-making and refine communication
- Complex Scheduling and Calendar Management: Provide dynamic and flexible scheduling and calendar support
- Project management, oversight and execution of occasional strategic executive level events
- Help with creating and reviewing briefing materials, meeting agendas, and itineraries
- Global Travel Management: Oversee the planning and coordination of both domestic and international travel
- Expense and Budget Management: Manage travel expenses and other reimbursements promptly
Requirements
- We are looking for an independent self-starter with excellent problem-solving abilities, and experience managing global travel logistics and complex calendaring
- You adapt quickly in a fast-paced environment and are able to handle confidential information.
- Experience: 8+ years of experience providing executive-level support, with demonstrated experience supporting senior executives.
- Event management experience including managing budgets, vendors, and surveys
Benefits
- Extra days off to prioritize your well-being
- Mental health support for you and your family through the Modern Health app
- Great compensation package
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project managementevent managementbudget managementtravel logisticscalendar managementworkflow developmentinformation consolidationstrategic prioritizationmeeting coordinationexecutive support
Soft skills
problem-solvingrelationship managementadaptabilitycommunicationcollaborationindependenceaccountabilityorganizationflexibilityconfidentiality