University Recruiting Coordinator
Switzerland Global Enterprise
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $64,000 - $96,000 per year
Job Level
About the role
- Provide core administrative support for the University Recruiting team, focused on high-volume intern, co-op, and entry-level requisitions.
- Support recruiters by conducting initial CV/resume screening against basic job qualifications to ensure candidates meet minimum requirements before advancing.
- Own the scheduling and coordination of high-volume candidate interviews (phone, virtual, and in-person), managing complex calendars across candidates, recruiters, and hiring managers.
- Ensure data accuracy within the Applicant Tracking System (ATS), processing background checks, managing candidate status changes, and generating reports as needed.
- Manage administrative candidate communications, ensuring a professional and positive experience from application to offer.
- Handle all administrative planning and logistical tasks for regional campus recruiting events, including career fairs, information sessions, on-campus interviews, and networking events.
- Manage the inventory, ordering, and shipment of recruiting materials, booth supplies, and promotional swag to ensure delivery to campus events on time.
- Coordinate travel arrangements and manage expense reports for the University Recruiting team and participating internal volunteers.
- Coordinate internal business volunteers who support campus events, managing their registration, materials, and schedules.
- Process invoices related to university partnerships and event expenditures, tracking spend against the recruiting budget.
Requirements
- 0-2 years of professional experience in an administrative, coordination, or support role.
- Demonstrated proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint) and/or SmartSheets.
- Experience or strong comfort level working in a fast-paced, high-volume environment.
- A strong interest in the Talent Acquisition or Human Resources field.
- Prior experience in a University Recruiting or HR administrative support role is a significant advantage.
- Exceptional organizational skills and meticulous attention to detail; you are the go-to person for keeping things running smoothly.
- Excellent written and verbal communication skills with a professional demeanor when interacting with candidates and internal stakeholders.
- High sense of urgency and ownership; ability to proactively anticipate needs and problem-solve.
- Experience with Applicant Tracking Systems (ATS) is a plus.
Benefits
- medical, dental, vision, and prescription drug coverage
- access to Health Coach from GE Vernova, a 24/7 nurse-based resource
- access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services
- GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions
- access to Fidelity resources and financial planning consultants
- tuition assistance
- adoption assistance
- paid parental leave
- disability benefits
- life insurance
- 12 paid holidays
- permissive time off
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
CV/resume screeningdata accuracybackground checksreport generationinvoice processingexpense reporting
Soft Skills
organizational skillsattention to detailwritten communicationverbal communicationproblem-solvingsense of urgencyownership