Executive Assistant – Branding & Marketing
Swiss Re
full-time
Posted on:
Location Type: Office
Location: Bratislava • Slovakia
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Salary
💰 €1,900 - €3,200 per month
Job Level
About the role
- Coordinate sophisticated scheduling across multiple time zones, prioritizing meetings and ensuring leadership time is optimized
- Arrange, prepare materials for, and take minutes at key meetings, following up on action items to ensure completion
- Plan and organize domestic and international travel, creating detailed itineraries and managing logistics
- Maintain organized filing systems for confidential and important documents, ensuring easy retrieval and proper security
- Prepare, process and ensure all purchase orders, invoices and expenses are handled in a timely and accurate manager
- Set deadlines for, track and remind colleagues of governance related tasks
- Assist with special projects, research, and initiatives that advance the department's strategic objectives
- Coordinate team activities, onboarding processes, and departmental events to foster collaboration and team spirit
- Establish and maintain good relationships with assistants of key internal collaborators, as well as external partners
Requirements
- Minimum 3-5 years of experience providing executive-level administrative support
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Demonstrated ability to manage complex calendars and coordinate high-level meetings
- Outstanding written and verbal communication skills in English; additional languages are a plus
- Bachelor's degree or equivalent combination of education and experience
- Experience in the insurance, financial services, or professional services industry is a plus
- Knowledge of marketing operations and branding principles
- Experience with project management tools and methodologies
- Ability to work with virtual teams across multiple time zones
- Problem-solving mindset with a track record of process improvement
Benefits
- an attractive performance-based bonus
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Microsoft Office Suitecalendar managementmeeting coordinationpurchase order processinginvoice handlingexpense managementproject managementlogistics managementfiling systems managementprocess improvement
Soft Skills
communication skillsorganizational skillsproblem-solvingcollaborationtime managementattention to detailrelationship buildingadaptabilityteam spiritinitiative