Executive Assistant
Swarm Aero
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $90,000 - $120,000 per year
About the role
- The Executive Assistant will report to the Operations Manager and directly support our three founders
- Manage complex calendars across multiple executives
- Coordinate internal and external meetings, including defense and strategic partners
- Arrange domestic and international travel with detailed itineraries
- Prepare agendas, materials, and briefing documents
- Track follow-ups and action items across leadership meetings
- Handle confidential information with discretion and professionalism
- Serve as front-of-office presence for visitors and partners
- Support coordination of onsite interviews and candidate experience
- Assist in onboarding new hires
- Help maintain an organized and professional office environment
- Coordinate small events, offsites, and executive gatherings
- Provide backup operational coverage when leadership is traveling
- Improve workflows that increase executive efficiency
- Create systems for task tracking and visibility
- Anticipate bottlenecks and proactively solve problems
- Act as a connector across teams to ensure alignment
Requirements
- 5+ years of experience supporting senior executives, ideally in startup, aerospace, defense, or high-growth environments
- Exceptional organizational and time management skills
- Strong written and verbal communication
- High discretion and emotional intelligence
- Comfortable working in fast-paced and ambiguous environments
- Highly proactive and detail-oriented
- Experience supporting multiple executives simultaneously (preferred)
- Experience in defense, aerospace, or hardware startups (preferred)
- Experience helping build processes from scratch (preferred)
Benefits
- Meaningful equity stake in a high-growth defense technology company
- Competitive base salary commensurate with experience
- Comprehensive benefits including medical, dental, vision, and 401k
- PTO and Paid Sick Time
- Monthly Wellness Stipend
- Daily catered lunch to office
- Paid Parental leave
- Direct impact opportunity - be a key leader in building a critical technology for national security
- World-class team - work alongside exceptional engineers and operators solving hard problems
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
organizational skillstime managementwritten communicationverbal communicationdiscretionemotional intelligenceproactivedetail-orientedproblem-solvingteam alignment