Executive Assistant
SupplyHouse.com
full-time
Posted on:
Location Type: Remote
Location: Arizona • Florida • United States
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Salary
💰 $83,000 - $103,000 per year
About the role
- Organize and prepare for meetings, including gathering documents, attending to logistics, capturing meeting minutes, and following up on assigned action items
- Keep the CEO apprised of time-sensitive and priority issues and help ensure appropriate follow-up
- Complete a variety of special projects, including preparing PowerPoint presentations, special reports, spreadsheets, and meeting agenda material
- Prepare, reconcile, and submit expense reports for C-suite members
- Draft, review, and send communications on behalf of the CEO and other C-suite members
- Plan, organize, and execute board meetings, leadership meetings, office events, and other in-person company activities
Requirements
- Bachelor's degree in Business or a related field (preferred)
- A minimum of 5 years of experience supporting a senior executive or team in a fast-paced environment
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and comfortable with collaboration tools like Slack or Teams
- Excellent written and verbal communication skills with the ability to convey information clearly and professionally
- Strong time-management skills with a proven track record of meeting deadlines
- Exceptional organization skills, with a knack for juggling multiple priorities and maintaining focus under pressure
- Proactive, detail-oriented self-starter who is resourceful and adept at solving problems
- Collaborative team player with a friendly demeanor, capable of building productive working relationships at all levels of the organization
- Strong judgment, effective prioritization skills, confidential, and ability to make well-informed decisions.
Benefits
- Comprehensive and affordable medical, dental, vision, and voluntary life insurance options
- 401(k) with up to 4% company match
- Paid vacation, sick time, and holidays
- Company-paid basic life insurance and long-term disability
- Discounted auto, home, and pet insurance programs
- Flexible Spending Account (FSA)
- Confidential mental health, financial planning, and legal support through our Employee Assistance Program (EAP)
- Company-provided equipment and one-time $250 work from home stipend
- $750 annual professional development budget
- $25 monthly Grubhub credit
- Company rewards and recognition program
- And more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Microsoft Office SuitePowerPointExcelWordOutlookspreadsheetsmeeting agenda preparationexpense report reconciliationdocument preparationspecial report preparation
Soft Skills
written communicationverbal communicationtime-managementorganizationproblem-solvingcollaborationprioritizationattention to detailresourcefulnessinterpersonal skills
Certifications
Bachelor's degree in Business