Executive Assistant
Sumitomo Mitsui Banking Corporation – SMBC Group
full-time
Posted on:
Location Type: Hybrid
Location: Charlotte • North Carolina • United States
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About the role
- Provide dedicated support to three senior executives overseeing middle and back-office functions
- Managing schedule and calendar through Outlook
- Collaborate with other Executive Assistants to align priorities and maintain seamless scheduling
- Arrange and book business travel, client meetings, customer events, conference calls, and reserve meeting rooms or external venues as needed
- Handle expense reporting and reconciliation for travel, meetings, industry events, client entertainment, and gifts using CONCUR and COUPA
- Order business cards, submit maintenance requests, and manage office supplies procurement
- Coordinate food and beverage services for client meetings and make business dinner reservations
- Support travel arrangements for senior executives visiting New York from the Tokyo head office
Requirements
- Prior experience in an administrative or executive assistant role
- Bachelor’s degree in business administration, Communications, or a related field (preferred)
- Strong collaboration skills and the ability to build positive relationships with other EAs
- Excellent written and verbal communication skills in English required
- Solid PC literacy including Microsoft Word, Excel, Power Point, PDF tools
- Familiarity with CONCUR and COUPA preferred
- Ability to multitask and prioritize effectively in a fast-paced environment
- Exceptional attention to detail and commitment to high-quality work
Benefits
- Hybrid workforce model
- Reasonable accommodations during candidacy for applicants with disabilities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
expense reportingreconciliationschedulingcalendar managementbusiness travel arrangementsmeeting coordinationPC literacyMicrosoft WordMicrosoft ExcelMicrosoft PowerPoint
Soft Skills
collaborationrelationship buildingwritten communicationverbal communicationmultitaskingprioritizationattention to detailcommitment to quality