Stryker

Executive Administrative Assistant

Stryker

full-time

Posted on:

Location Type: Hybrid

Location: Hamilton • Canada

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Salary

💰 CA$65,700 - CA$87,600 per year

About the role

  • Provide support to the Managing Director / Sr. Regional Counsel, Canada in all aspects of supporting executive functions in a global organization
  • Lead logistics for travel and expense coordination, and lead execution of global calls, employee events, leadership and team meetings
  • Maintain accurate and up-to-date information for Executives' schedules and calendars, coordinating business meetings (both inside and outside of the office) via an electronic calendar
  • Review and prioritize activities, aligning key priorities of the business, escalating critical matters as needed, and delegating to appropriate parties as deemed necessary
  • Coordinate and complete various special projects/assignments as required, such as creating and executing on leadership team activities (training, off-sites, etc.)
  • Prepare and coordinate meeting agendas and other meeting materials, transcribe and distribute meeting minutes, develop and monitor action lists and action reports for leadership team meetings, maintaining confidentiality as required
  • Assist in the timely preparation, consolidation and logistics of presentations and decks for the leadership team
  • Support in the planning, preparation and execution of leadership team and other corporate events including executive off-sites, award ceremonies, training workshops and other similar events in partnership with other internal and external stakeholders
  • Collaborate with internal teams to ensure seamless execution of meetings and events, from conception to post-event evaluation
  • Maintain detailed record of information in fast-paced environment, and exercise discretion and professionalism in operations and communications across the business

Requirements

  • High School Diploma or GED/equivalent
  • At least 5 years of experience in executive support, office administration, or equivalent function
  • Proficiency with Microsoft Office (Outlook, Teams, Word, Excel, and PowerPoint)
  • Experience with calendar management, including logistical coordination for both domestic and international travel
  • English proficiency is required, with French proficiency considered a plus
  • 6 or more years supporting senior leadership or multiple individuals in executive functions providing this support across multiple time-zones
  • Experience managing event logistics with minimal oversight
  • Familiarity with SAP Concur, BCD Travel, and Zoom are a plus
  • Experience proofreading, editing, or preparing executive-level documents (ex. agendas, presentations, etc.)
Benefits
  • salary plus bonus eligible + benefits.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementevent logisticsexecutive supportoffice administrationproofreadingeditingpreparing executive-level documents
Soft skills
discretionprofessionalismcollaborationcommunicationorganizational skillsprioritizationleadership support
Certifications
High School DiplomaGED