Project Coordinator
Strada
full-time
Posted on:
Location Type: Remote
Location: Canada
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About the role
- assisting project managers (PMs) with day to day responsibilities of project oversight and administration
- Likely tasks will include internal and external status reporting, managing tools access, meeting scheduling, maintaining plans, ensuring project financials including time recording as well as invoicing review
- preparing project management materials for PMs to review, complete, and submit
- supporting efficient portfolio operations by assisting in production of Management Information
- supporting consistent use of methodology
- helping to improve the PMO toolset and updating process guides/standard operating procedures
- Depending on assignment: Support the PM in drafting project management deliverables such as Kick Off decks, Stage Sign-Offs , documentation of Lessons Learned
- Assist the PM in scheduling meetings and taking notes/actions
- Provide cover for Project Coordinators in other locations
Requirements
- Bachelor’s degree or equivalent years of work experience
- 2 to 3 plus years experience in high volume, quality driven administrative project coordination tasks supporting project managers and/or external client work
- Strong knowledge of MS Office Suite especially Excel
- Basic understanding of Project Management governance, processes and tools – including planning, progress tracking, risk and issue management frameworks, change control frameworks, sign-off procedures
- Analytical skills, able work with project and financial such as time tracking information or forecasts vs actual reports
- Fluent English skills (C1 at minimum if not a native speaker)
- Basic knowledge of Smartsheet, MS Project , MS Visio or similar software
- Basic SharePoint administration skills
- Ability to conduct business in one or more European languages other than English
- Experience working in a virtual team-oriented, collaborative , multinational environment
- Experience preparing reports, presentations and coordinating meeting logistics
- Excellent spoken and written communication skills
- Experience working in busy environments balancing multiple tasks
- Previous PMO experience or exposure to project environment
- Experience in organizing and storing project information
- Experience reviewing financial information ( e.g. financial tracking and invoice processes)
Benefits
- health coverage
- wellbeing programs
- paid leave (vacation, sick, parental)
- retirement plans
- learning opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project coordinationfinancial trackingtime trackingrisk managementissue managementchange controlreport preparationpresentation preparationproject management governanceanalytical skills
Soft Skills
communication skillscollaborationorganizational skillsmultitaskingattention to detailproblem-solvingadaptabilityteamworknote-takingmeeting scheduling
Certifications
Bachelor's degree