STF Recruiting Academy für Startups

Business Management Assistant – Executive Assistant (m/f/d)

STF Recruiting Academy für Startups

full-time

Posted on:

Location Type: Hybrid

Location: Köln • Germany

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Job Level

Junior

Tech Stack

Cloud

About the role

  • You will take full ownership of preparatory accounting: collect, review, digitize, categorize receipts and hand them over cleanly to the tax advisor (e.g., via DATEV).
  • You will ensure personnel, vacation and absence data are maintained accurately—today and for every new hire.
  • Build a tidy digital back-office structure: cloud folders, contracts, documents, mailboxes, Excel overviews.
  • Support recruiting operationally and/or assist with exciting content shoots.
  • Free up the executive team so they can focus on growth and the product.

Requirements

  • 1–5 years of experience in a commercial/administrative role (e.g., office management, back office, team assistance, clerical work).
  • Hands-on experience with preparatory accounting; DATEV knowledge is a plus but not required.
  • Strong organizational talent: structured filing, clean lists, reliable processes.
  • Very careful and discreet handling of financial and personnel data.
  • Willingness to learn payroll and social security topics and to take on responsibility.
  • Basic understanding of and/or interest in HR & recruiting (postings, pre-screening, coordination) OR supporting cool content shoots.
  • Clear, reliable communication in German.
Benefits
  • A responsible key role in a growing company with a direct line to the executive team.
  • Flexible, hybrid working model in the Monheim region (between Düsseldorf (DUS) and Cologne (CGN)).
  • Development opportunities in HR, office management and marketing – including training in communication & interviewing.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
preparatory accountingDATEVExcel
Soft Skills
organizational talentstructured filingreliable processesdiscretionwillingness to learnclear communication