States United Democracy Center

Communications

• Lead States United’s Communications Department
• Develop, manage and implement communications strategy
• Oversee projects, digital assets, and media outreach
• Provide strategic guidance and oversee communications materials
• Maintain relationships with key reporters and stakeholders
• Serve as spokesperson for States United
• Manage communications staff and consultants

Director of Communications

Financial Planning and Analysis

• Reporting to the Chief Operating Officer, the Director of Finance is responsible for the financial health and integrity of the organization and its affiliated 501(c)(3) and 501(c)(4) entities
• This role provides strategic financial guidance, manages all day-to-day financial operations, and ensures compliance with all applicable regulations
• Develop and implement organizational and departmental expenditure tracking methods, budgeting, forecasting and reporting
• Work closely with States United’s external financial partner to support accounting, audits and tax filings and requirements
• Oversee all accounting functions including general ledger, accounts payable/receivable, payroll and cash flow management
• Prepare and present accurate and timely financial statements on a weekly, monthly, quarterly and annual basis in compliance with non-profit reporting requirements including reports to senior leadership and the Board of Directors
• Lead the annual budgeting process and develop financial forecasts
• Monitor budget-to-actual performance, provide variance analysis, and work with department heads to manage their budgets effectively
• Ensure the organization is in full compliance with all local, state, and federal financial regulations, including specific IRS requirements for 501(c)(3) and 501(c)(4) entities
• Prepare for and manage the annual financial audit, working closely with external auditors to ensure a smooth process and a clean audit opinion
• Create and update tracking and reporting mechanisms for spending, grants management, fundraising, and funding needs
• Regularly provide budgetary forecasts, including calculating and analyzing budget variances, advising senior staff on cause, potential impact, and possible solutions
• Create a monthly reporting package that provides a clear picture of the organization's financial health and provides recommendations as necessary
• Collaborate with organizational leaders to develop, document, and implement policies and procedures for accounting methods and internal controls, including managing the distinct financial operations of both a charitable 501(c)(3) and a social welfare 501(c)(4)
• Develop and maintain procedures for expense reporting, purchase of supplies and materials including approval and payment of such purchases
• Partner with the development team to ensure accuracy and co-understanding of revenue, and to provide all needed financial reporting for development needs; oversee reporting requirements for multiple funders, ensuring timely and accurate submission of financial reports
• Maintain up-to-date knowledge of all regulations and contract requirements with regard to financial matters
• Analyze financial strengths and opportunities for improvement and provide recommendations
• Provide assistance and backup for payroll as needed

Director of Finance

Manager

• Provide hands-on technical support for staff, resolving hardware, software, and network issues
• Communicate solution plans, provide estimated timelines, and follow up with staff to ensure full resolution of issues
• Manage user accounts, permissions, and access across various platforms, including Microsoft 365
• Maintain and optimize usage of M365 and other applications
• Implement and uphold cybersecurity policies and best practices
• Act as the primary point of contact between States United and our MSP and cybersecurity consultants
• Oversee and maintain an accurate inventory of organizational technology assets, and aid in development of the IT budget
• Monitor systems to ensure they remain in good working order, identify technological needs, and recommend innovative solutions
• Develop and execute proactive business continuity plans and risk management protocols for IT systems

Senior Manager, Information Technology – IT

Attorney

• Work with internal and external attorneys, policy experts, and researchers to analyze election and voting laws and the interaction between federal and state laws.
• Provide legal guidance to the organization and clients.
• Support litigation to protect elections, voting, and democracy.
• Conduct legal, policy, and factual research in support of litigation, policy advocacy, and related initiatives.
• Draft memoranda, court documents, and research materials.
• Collaborate with partner organizations and state and local officials on litigation and policy matters.
• Analyze, research, and draft materials for public education including policy reports, white papers, and press materials.
• Assist in developing litigation and supporting ongoing litigation, working closely with other States United attorneys and co-counsel.
• Perform all duties in accordance with States United’s values of integrity, inclusion, collaboration, innovation, and excellence.

Legal Intern

General Counsel

• Core member of the organization’s legal program reporting to a Program Director (Election Protection)
• Partner with internal and external lawyers and policy experts to analyze election and voting laws and provide legal guidance
• Contribute to oversight, guidance and mentorship of more junior attorneys, legal interns, fellows, outside counsel, and consultants
• Maintain and develop high-quality relationships with clients, exercising judgment, confidentiality, and professionalism
• Proactively identify clients’ needs and develop expertise in relevant election and voting laws and dynamics
• Provide litigation support for cases in state and federal courts as requested, working with States United attorneys and co-counsel
• Conduct legal research and provide guidance and analysis of laws relating to elections, voting, and constitutional rights
• Produce complete and highly polished work product in a timely/urgent manner
• Provide technical assistance and expert legal and strategic advice to CEO, Senior Vice Presidents, Board members, stakeholders, and partners
• Synthesize legal, policy, and practical guidance into concise resources for stakeholders and clients
• Collaborate with Public Safety, Communications, Research and Analytics, and Strategy and Partnerships to develop public education and other materials
• Develop, oversee and manage work with outside experts, consultants, law firms, and lawyers
• Ensure effective flow of information within the organization and present on research priorities and findings
• Contribute to strategic planning and prioritization of work within a state or lane of work
• Help manage, mentor, and develop Counsel, fellows, and student interns; contribute to hiring and onboarding
• Occasionally contribute to public communications and assist Development team with donor briefings and funding proposals

Senior Counsel, Election Protection

• Provide high-level administrative and research support to the Legal team
• Review legal citations and perform cite checking, fact checking, and copy editing of legal briefs and documents
• Schedule, book, and coordinate internal and external meetings and events (virtual and in-person); manage and coordinate schedules
• Prepare materials for meetings and events including agendas, handouts, slide decks, talking points, and briefing memos
• Take notes at meetings and prepare lists of follow-up tasks
• Conduct online research using academic and legal databases and the internet and write background memos
• Draft correspondence, memos, and other materials
• Set up and maintain file systems, document sharing, to-do lists, and work stream trackers
• Assist in the production and service of legal filings
• Make travel arrangements
• Collaborate with States United team members to manage logistics and prepare materials for organization-wide events
• Report to the Senior Counsel and support Program Director(s) in task management and program logistics

Project Associate, Legal

Program Manager

• Lead Rule of Law lane of work and proactively strategize for expansion of existing or proposal of new projects; oversee several simultaneous large projects using mostly internal resources and limited assistance from outside counsel.
• Demonstrate ownership of client relationships; develop, manage, and maintain high-quality relationships with clients and partners, and provide regular updates to the SVP of Legal and other States United executives.
• Collaborate with Strategy & Partnership and States United executives to meet with potential states and local partners and clients.
• Proactively assist existing clients with identifying ways to use States United’s services and provide advice on other legal and non-legal services.
• Perform strategic planning and prioritization of work within the lane of work; collaborate with other lanes and departments to ensure cohesion.
• Manage and digest significant flow of information from multiple sources to drive actionable insights and decisions within and across lanes and functions.
• Partner with Development team to present States United’s work to current and prospective donors and assist with drafting proposals.
• Perform management duties such as identifying and addressing staffing needs, coaching, developing, and mentoring staff, conducting regular check-ins with direct reports, and addressing and documenting performance or conduct concerns in a timely manner, in partnership with the People team as appropriate.
• Maintain awareness of other organizations and opportunities to both collaborate with and differentiate from others in the democracy space.
• Positively and meaningfully represent States United in the democracy space to ensure alignment and coordination with other organizations on key projects.
• On occasion, provide media interviews and appearances on behalf of States United.