State of Florida

Senior Clerk

State of Florida

part-time

Posted on:

Location Type: Office

Location: Bartow • Florida • United States

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Salary

💰 $16 per hour

Job Level

Senior

About the role

  • The incumbent performs varied and diverse duties requiring basic knowledge of office management systems and procedures under the supervision of the Office Operations Supervisor.
  • Clerical duties may be assigned in accordance with office procedures and include a combination of scanning and purging Environmental Records.
  • Has good rapport with staff and clients, positive attitude and is flexible, approachable and accepts change readily.
  • Promotes the department as a positive caring community organization through courteous behavior toward all clients and co-workers.
  • Adheres to established Health Department policies and procedures.
  • Provides day-to-day scanning and purging Environmental Health records by: Assembles records, prepares records to be scanned into appropriate computer file names.
  • Purging of records by creating a list on existing purge log.
  • Organizes and maintains filing systems.
  • Scans Pool and General Permit plans by using a special scanner and stores files in appropriate computer files.
  • Maintains proficiency with software applications/programs and other office equipment commonly used by the department (i.e., EARS/HMS, Outlook, EHD, Oculus, Word, Excel, copier, shredder, fax, label maker, printer, scanner).
  • Assists with other duties as directed by supervisor.

Requirements

  • Ability to operate commonly used office equipment such as computers, printers, fax machine, label maker, paper shredder.
  • Ability to use Microsoft Office products (Outlook, Excel, Word, Access, PowerPoint).
  • Knowledge of general office procedures and practices.
  • Knowledge of correct grammar usage.
  • Knowledge of basic arithmetic.
  • Ability to prepare reports and correspondence.
  • Ability to plan, organize and coordinate work activities.
  • Ability to follow instructions.
  • Ability to review data for accuracy and completeness.
  • Ability to perform basic arithmetical calculations.
  • Ability to communicate effectively.
  • Ability to lift up to 25 lbs.
  • Ability to establish and maintain effective working relationships with others.
  • Minimum: Experience working with computer programs for data entry.
  • Preferred: One year of secretarial and/or clerical work experience.
  • Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for the required work experience.
  • Bilingual.
Benefits
  • Working for the State of Florida is more than a paycheck.
  • State of Florida 401(a) FICA Alternative Plan (mandatory)
  • Participation in state group insurance (upon meeting eligibility requirements)
  • Workers' Compensation (mandatory, if needed)
  • Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
  • Deferred Compensation (voluntary)
  • Employee Assistance Program (voluntary)
  • And more!
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data entryscanningpurging recordsfiling systemsreport preparationbasic arithmeticgrammar usage
Soft Skills
communicationorganizationflexibilityapproachabilityrapport buildingpositive attitudeadaptabilityteamwork
Certifications
vocational training in secretarial scienceoffice/business studies