State of Florida

Strategic Partnerships Coordinator

State of Florida

full-time

Posted on:

Location Type: Office

Location: Tallahassee • Florida • United States

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Salary

💰 $18 - $22 per hour

About the role

  • Reviews, evaluates, scores, and tracks partnership proposals; prepares proposal acknowledgment and decision notifications.
  • Communicates with external partners and the public frequently.
  • Maintains accurate records and copies of finalized contracts and supporting documentation to the Lottery’s Contract Repository.
  • Drafts, routes, and tracks contracts and amendments; completes contract summary forms and contract review checklists.
  • Facilitates the contract lifecycle, including execution, monitoring deliverables, verifying payments, reviewing proofs of performance, completing close-out documentation, and conducting file audits.
  • Maintains and updates contract-related tracking tools and spreadsheets, including budget tracking and performance metrics.
  • Coordinates with internal departments (such as Legal, Procurement, and Finance) to ensure compliance and timely processing.
  • Assists with updates to partnership forms, standard operating procedures (SOPs), and contract templates.
  • Provides contract-related support for Lottery-funded events and merchandise fulfillment tied to contractual obligations.
  • Maintains the Bright Futures Testimonial Database and oversees outreach tracking.
  • Serves as administrator of the Partnerships and Bright Futures Outlook inboxes.
  • Assists with merchandise and warehouse operations including inventory management, ordering, receiving, and shipping as applicable/needed.
  • Performs general administrative tasks, including phone and email communication.
  • Represents the Lottery at public events, including speaking engagements related to Bright Futures.
  • Works closely with leadership, including the Chief of Staff and Office of the Secretary, on high-profile engagements.
  • Performs other duties as required. Attendance is an essential function of this position.

Requirements

  • Strong understanding of contract management principles and state compliance requirements.
  • Excellent organizational, communication, and project management skills.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Knowledge of generally accepted business procedures.
  • Ability to utilize effective written and verbal communication techniques.
  • Must have strong organizational skills and attention to detail.
  • Knowledge and experience with MyFloridaMarketplace (MFMP).
  • Holds and maintains a valid driver's license.
  • Ability to work a flexible work schedule which may include nights, weekends, and holidays.
  • Ability to lift/move 50 lbs.
  • Ability to respond to business partners and the public tactfully and courteously.
  • Demonstrates strong analytical, critical thinking, and problem-solving skills.
  • Exceptional interpersonal and communication skills.
  • Ability to establish and maintain strong, effective working relationships with others.
  • Knowledge of AP writing style.
  • Strong writing, proofreading and editing skills.
  • Proficient in Microsoft Office, primarily Word, Excel, PowerPoint, Outlook, and Teams.
  • Proficient in Adobe and Canva.
  • Knowledge of safety practices, policies, and procedures in a warehouse environment.
  • Ability to coordinate and monitor tasks and special projects as assigned to ensure completion in a thorough and timely manner.
  • Ability to work independently, self-starter.
  • Ability to work in a fast-paced environment.
  • Detail oriented, with the ability to recognize, diagnose, and resolve issues at a high level.
  • Ability to quickly learn new concepts and procedures.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
contract managementproject managementbudget trackingperformance metricsinventory managementwritingproofreadingeditinganalytical skillsproblem-solving
Soft Skills
organizational skillscommunication skillsinterpersonal skillsattention to detailcollaborative skillstactfulnesscritical thinkingself-starterflexibilityability to work independently
Certifications
valid driver's license