State of Florida

Contract Manager

State of Florida

full-time

Posted on:

Location Type: Office

Location: Lake City • Florida • United States

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Salary

💰 $57,540 - $74,464 per year

About the role

  • Performs advanced engineering work in system management and analysis with regard to Maintenance contracts in the District.
  • Serves as a liaison to the Operations Centers and other interdepartmental offices to coordinate contract efforts for the Operations Centers.
  • Manages the active E contracts which includes but is not limited to: Final Evaluations, Supplemental Agreements, and related correspondence.
  • Manages Maintenance Contract program funds for E contracts by preparing Work Program Change Requests in Project Suite (PSEE) and Work Program Email Request forms.
  • Prepare Encumbrance request and enter into the Contract Funds Management System (CFM) and Florida Accountability Contracts Tracking System (FACTS) for processing.
  • Researches and checks contract balance issues in the Florida Accounting Information Resource (FLAIR) and FLAIR Information Delivery Options (FIDO) systems.
  • Responds to Five Year Certified Forward Report, 24 Month Non-Activity Report, Expired Encumbrance Report and the Outstanding Encumbrance Report.
  • Analyzes the financial management MADDOG report to prevent roll forward and resolves any corresponding issues.
  • Analyzes and resolves issues related to the Trns*Port system including Site Manager (SM) and the Project Estimate System (PES).
  • Serves as the Application and Security Coordinator for Site Manager and analyzes and resolves issues related to the maintenance contracts side of the Maintenance Management System (MMS).
  • Provides technical support to Operations Center contract personnel and District Maintenance staff upon request.
  • Ensures all computer related data entry aspects of District Contracts is entered accurately.
  • Assists and trains Operations Center and District Maintenance personnel via telephone, site visits and group meetings.
  • Provides current and up-to-date contract information to Maintenance Contract Personnel.
  • Responds timely and accurately to requests and inquiries.
  • Analyzes and investigates all Final Contractor Field Performance Reports and the established Contractor Final Rating Score.
  • Coordinates with the applicable Operations Center regarding any discrepancies and/or questionable scores and/or comments on the Performance Report.
  • Resolves invoice problems and contractor issues.
  • Participates in Quality Control checks of Operations Center's contract administration.

Requirements

  • High School Diploma or Certificate of High School Equivalency
  • Knowledge of maintenance contracts and skill in applying procedures to work assignments.
  • Skill in the technical aspects of the transport system including SiteManager and Project Estimating System (PES).
  • Skill in creating spreadsheets in excel and documents in Word.
  • Skill in working in department programs such as FM System, FLAIR, FACTS, FIDO and other contract and financial accounting programs.
  • Skill in providing customer service.
  • Skill in organizing records and handling multiple tasks and interruptions.
  • Skill in planning and organizing work assignments.
  • Skill in communicating effectively, both verbally and in writing.
  • Ability to negotiate with contractors and municipalities.
  • Ability to develop training plans and materials and to communicate training materials to technical and non-technical staff.
  • Ability to handle multiple tasks and to independently plan, coordinate, complete and track the status of assignments.
  • Ability to meet deadlines.
  • Must have a valid driver's license.
Benefits
  • Health insurance (over 90% employer paid)
  • $25,000 life insurance policy (100% employer paid)
  • Dental, vision and supplemental insurances
  • State of Florida retirement package
  • 10 paid holidays a year
  • Generous vacation and sick leave
  • Career advancement opportunities
  • Tuition waiver for public college courses
  • A variety of training opportunities
  • Employee Assistance Program (EAP)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
maintenance contractstransport systemSiteManagerProject Estimating SystemExcelWordFM SystemFLAIRFACTSFIDO
Soft Skills
customer serviceorganizing recordsplanning and organizingeffective communicationnegotiationtraining developmenttask managementdeadline management
Certifications
High School DiplomaCertificate of High School Equivalencyvalid driver's license