State of Florida

Administrative Secretary

State of Florida

full-time

Posted on:

Location Type: Office

Location: Clay CountyFloridaUnited States

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Salary

💰 $17 per hour

About the role

  • Preparing Notices of Filings of legal documents and summonses;
  • Creating, maintaining, and closing case files;
  • Transporting legal documents to and from the courthouse daily;
  • Answering phones;
  • Filing documents in case files;
  • Filing documents with the court;
  • Sorting and distributing paper mail and electronic mail;
  • Operating copy machine;
  • Entering data timely and accurately into statewide databases;
  • Tracking court calendar activities;
  • Transmitting work electronically to other locations;
  • Preparing travel reimbursement requests;
  • Preparing witness requests;
  • Monitoring and ordering office supplies.

Requirements

  • Excellent communication skills.
  • Knowledge of office professionalism and practices.
  • Computer experience, particularly with Microsoft Office (Word and Excel).
  • Ability to use copying and fax machine.
  • Ability to organize files and other records.
  • Ability to enter data in records management systems.
  • Ability to handle telephone calls in a courteous and effective manner.
  • Prior experience working in a legal office preferred.
  • Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data entryrecords managementlegal document preparationcase file managementcourt filingcalendar trackingtravel reimbursement preparationwitness request preparation
Soft Skills
communicationorganizationcourtesyprofessionalism