Secretary Specialist
State of Florida
full-time
Posted on:
Location Type: Office
Location: Pensacola • Florida • United States
Visit company websiteExplore more
Salary
💰 $3,580 per month
About the role
- Acts as the receptionist and refer patrons to respective location and/or appropriate services
- Answers telephones, take and deliver messages to staff
- Ensure phone calls are answered promptly, routed properly, and messages are complete and accurate
- Treat customers and Juvenile Justice partners in a courteous, respectful and professional manner
- Files and retrieves materials
- Assist in tracking required documents for timely submission
- Must maintain an up-to-date filling system, easily accessible by supervisor and other staff members
- Process incoming and outgoing mail
- Date stamps incoming mail and routes to appropriate staff
- Prepares files to be sent off for storage and maintains records for files no longer stored in the office
- Locates and attaches appropriate file to incoming correspondence requiring reply
- Processing cases, file Court paperwork and mail as they come into the unit
- Maintaining unit supplies, including inventorying
- Performing tasks assigned by the JPOS such as filing, copying, typing reports, i.e. minutes of meeting and other assigned correspondence
- Provide coverage during the planned and unplanned absence of other secretarial support staff
Requirements
- High School Diploma is required
- Knowledge of business formats and office procedures
- Knowledge of and ability to use Microsoft Office Software including Word, Excel, Power Point and Outlook
Benefits
- Veterans' Preference
- Drug-Free workplace
- E-Verify employer
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
filingdocument trackingmail processinginventory managementcourt paperwork processingtyping reports
Soft Skills
customer servicecommunicationprofessionalismcourtesyorganization
Certifications
High School Diploma