
Administrative Secretary
State of Florida
full-time
Posted on:
Location Type: Office
Location: Tampa • Florida • United States
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Salary
💰 $17 per hour
About the role
- Preparing travel reimbursement requests;
- Accurately entering, updating, and maintaining data in statewide database;
- Reviewing incoming data for errors, inconsistencies, or missing information;
- Organizing, sorting, and preparing documents for data entry;
- Verifying data accuracy by comparing source documents with entered information;
- Following established data entry procedures and workflows;
- Communicating with team members to resolve data discrepancies;
- Preparing Notices of Filings of legal documents and summonses;
- Creating, maintaining, and closing case files;
- Filing documents in case files;
- Filing documents with the court;
- Sorting and distributing paper mail and electronic mail;
- Tracking court calendar activities;
- Transmitting work electronically to other locations;
- Preparing witness requests;
- Monitoring and ordering office supplies.
Requirements
- Excellent communication skills.
- Knowledge of office professionalism and practices.
- Computer experience, particularly with Microsoft Office (Word and Excel).
- Ability to use copying and fax machine.
- Ability to organize files and other records.
- Ability to enter data in records management systems.
- Ability to handle telephone calls in a courteous and effective manner.
- Prior experience working in a legal office preferred.
- Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview.
Benefits
- Affordable health insurance plans & options
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data entrydata accuracy verificationrecords management systemsdocument preparationcase file managementcourt filingtravel reimbursement processingdata reviewoffice supply management
Soft Skills
communication skillsorganizational skillsattention to detailprofessionalismcourtesy in telephone communication