Administrative Secretary
State of Florida
full-time
Posted on:
Location Type: Office
Location: Tampa • Florida • 🇺🇸 United States
Visit company websiteSalary
💰 $17 per hour
Job Level
Mid-LevelSenior
About the role
- Preparing travel reimbursement requests;
- Accurately entering, updating, and maintaining data in statewide database;
- Reviewing incoming data for errors, inconsistencies, or missing information;
- Organizing, sorting, and preparing documents for data entry;
- Verifying data accuracy by comparing source documents with entered information;
- Following established data entry procedures and workflows;
- Communicating with team members to resolve data discrepancies;
- Preparing Notices of Filings of legal documents and summonses;
- Creating, maintaining, and closing case files;
- Filing documents in case files;
- Filing documents with the court;
- Sorting and distributing paper mail and electronic mail;
- Tracking court calendar activities;
- Transmitting work electronically to other locations;
- Preparing witness requests;
- Monitoring and ordering office supplies.
Requirements
- Excellent communication skills.
- Knowledge of office professionalism and practices.
- Computer experience, particularly with Microsoft Office (Word and Excel).
- Ability to use copying and fax machine.
- Ability to organize files and other records.
- Ability to enter data in records management systems.
- Ability to handle telephone calls in a courteous and effective manner.
- Prior experience working in a legal office preferred.
- Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview.
Benefits
- Affordable health insurance plans & options
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data entrydata accuracy verificationrecords management systemsdocument preparationcase file managementcourt filingtravel reimbursement processingdata reviewoffice supply management
Soft skills
communication skillsorganizational skillsattention to detailprofessionalismcourtesy in telephone communication