Senior Site Project Manager
CACI International Inc
Cyber SecurityTypeScript
Assistant Project Manager
Stantec
full-time
Posted on:
Location Type: Office
Location: Honolulu • Hawaii • 🇺🇸 United States
Visit company websiteSalary
💰 $54,700 - $73,800 per year
Job Level
JuniorMid-Level
About the role
- Provides dedicated project and administrative support to multiple project managers
- Create project setup forms and project files
- Assist Project Manager with maintaining current opportunities in Pipeline
- Administer contracts from initialization to close-out
- Codes invoices, verify budgets on tasks and correspond with subconsultants on revisions
- Work with Project Managers to keep project financials in order
- Assist Office leader with project management compliance and internal project audits
- Develops and edits meeting minutes and specification documents
- Enters data and produces, analyzes, and distributes reports
- Utilizes a variety of software programs to produce and manage deliverables
- Partners with studio members to enter and track project schedules and deliverables
- Handles special projects in support of studio and BC objectives
- Assists in the preparation of correspondence, presentations, proposals, and reports
- Edits and formats correspondence, presentations, proposals, and reports
- Tracks status of proposals/contracts throughout approval process
- Tracks correspondence and logs permitting applications
- Assists with document control including filing and archiving
- Transcribes meeting notes
- Maintain current Construction Documentation Package; drawings and specifications
- Serve as back-up contact to the Honolulu Office Coordinator; schedules and facilitates meetings, travel, and events
- Occasionally provides coverage for administrative staff; greeting visitors, handling telephones, mail, and staff inquiries and requests
Requirements
- Professional experience in the architecture/engineering/planning industry (preferred)
- Experience editing and creating specification documents
- Clear understanding of service offerings provided by the discipline(s) studio(s)
- Ability to deftly manipulate data within spreadsheets and database systems
- Strong analytical and research skills; ability to synthesize data and produce reports
- Strong knowledge of business communication standards for email, correspondence, and telephone etiquette
- Strong detail orientation and ability to organize and prioritize diverse assignments
- Understanding of project accounting principles
- Ability to operate telephone systems and standard office equipment
- Strong verbal and written communication skills
- Ability to maintain a professional, polished appearance and demeanor
- Excellent interpersonal skills
- Ability to read, interpret, and act upon requirements outlined in agreements and contracts
- Working knowledge of Microsoft Office with expertise in Outlook, Word, and Excel
- Strong working knowledge of SharePoint
- Associates degree or higher in related field
- 2+ years’ experience in a professional office environment or equivalent combination of education and experience
Benefits
- medical, dental, and vision plans
- wellness program
- health saving accounts
- flexible spending accounts
- 401(k) plan
- employee stock purchase program
- life and accidental death & dismemberment (AD&D) insurance
- short-term/long-term disability plans
- emergency travel benefits
- tuition reimbursement
- professional membership fee coverage
- paid family leave
- ten paid holidays per year
- vacation accrual between 10 and 20 days per year
- paid sick leave
- temporary/casual employees: access to 401(k), employee stock purchase program, and paid leave
- certain roles bonus eligible
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project managementdata analysisdocument controlproject accountingspecification document editingbudget verificationinvoice codingreport productionschedulingcorrespondence preparation
Soft skills
analytical skillsorganizational skillsdetail orientationverbal communicationwritten communicationinterpersonal skillsprofessional demeanorprioritizationresearch skillstelephone etiquette
Certifications
Associates degree or higher in related field