Stantec

Project Coordinator

Stantec

full-time

Posted on:

Location Type: Hybrid

Location: Toronto • Canada

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Salary

💰 CA$61,900 - CA$86,700 per year

About the role

  • Collaborate with Project Managers and multidisciplinary engineering teams to support project execution.
  • Manage all aspects of document control, including tracking submissions, maintaining version control, and organizing project files.
  • Assist with financial management, including budget tracking and updates, estimate to completion (ETC) analysis, invoicing coordination, and financial reporting and variance analysis.
  • Coordinate and document project meetings, including scheduling, minute-taking, and follow-up on action items.
  • Support the preparation of project deliverables and submission packages.
  • Track Requests for Information (RFIs), responses, and team inputs.
  • Ensure compliance with internal project management frameworks and client requirements.
  • Facilitate communication between internal teams and external stakeholders.
  • Assist with permit applications and project documentation for regulatory approvals.
  • Contribute to business development efforts, including proposal support and marketing materials.

Requirements

  • Bachelor’s degree in Architecture, Engineering, or a related field.
  • Minimum 5 years of experience in project coordination or project management support roles.
  • LEED Green Associate or LEED AP preferred.
  • Strong organizational and time management skills with the ability to manage multiple priorities.
  • Excellent communication skills, both written and verbal.
  • Detail-oriented with a proactive approach to problem-solving.
  • Skilled in coordinating across multidisciplinary teams and managing complex documentation workflows.
  • Familiarity with project financials and reporting tools.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook), Bluebeam, and project management platforms.
  • Experience with document control systems and construction administration processes.
  • Knowledge of building construction systems and terminology is an asset.
  • Familiarity with Ontario AFP and P3 procurement processes is a plus.
  • Understanding of clinical and engineering terminology is an asset.
Benefits
  • Typical office environment working with computers and remaining sedentary for long periods of time.
  • Field work may require travel and include exposure to the elements including inclement weather.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project coordinationproject managementdocument controlbudget trackingfinancial reportingvariance analysisRFI trackingproblem-solvingconstruction administrationbuilding construction systems
Soft Skills
organizational skillstime managementcommunication skillsdetail-orientedproactive approachmultidisciplinary collaborationability to manage multiple priorities
Certifications
Bachelor’s degree in ArchitectureBachelor’s degree in EngineeringLEED Green AssociateLEED AP