STAFFVIRTUAL

Virtual Assistant – Onsite

STAFFVIRTUAL

full-time

Posted on:

Location Type: Office

Location: Taguig • Philippines

Visit company website

Explore more

✨ AI Apply
Apply

About the role

  • Assist with managing calendars using Google Calendar, including scheduling, rescheduling, and resolving conflicts with oversight from senior team members.
  • Support the leader and team in meeting readiness, including basic agenda setting, distribution of pre-meeting materials, and note-taking for select meetings.
  • Provide day-to-day administrative support to the team, including organizing smaller internal meetings and ensuring logistical details are in place.
  • Assist with the coordination of team events, such as small-scale team gatherings, virtual meetings, and workshops.
  • Draft site-level or team-specific communications.
  • Make domestic and basic international travel arrangements and assist with processing travel expense reports based on input from travelers.
  • Support timely submission of expenses, ensuring alignment with organizational policies.
  • Keep track of team-wide schedules such as vacations or travel plans and assist in resolving minor coordination challenges.
  • Build basic relationships with stakeholders within and outside of the team, primarily for coordination and logistical purposes.
  • Support smaller team projects or deep dives with defined deliverables, under the supervision of senior team members or managers.
  • Contribute to smaller, predefined tasks related to employee engagement, recognition programs, or other initiatives within the team as assigned.

Requirements

  • Minimum 2+ years of administrative or coordination experience in a corporate or fast-paced environment.
  • Bachelors degree or equivalent practical experience.
  • Proficiency in Google Suite (Mail, Calendar, Docs, Sheets, Slides, Groups) and basic Zoom host/admin experience.
  • Strong written and verbal communication skills, with the ability to collaborate effectively with internal and external stakeholders.
  • Demonstrated ability to assist in prioritizing leaders' calendars and make decisions based on shifting priorities with supervision.
  • Experience working efficiently in dynamic environments with frequent changes while maintaining accuracy and timeliness.
  • Ability to independently manage routine tasks and take initiative in resolving straightforward issues with limited oversight.
  • Solid organizational skills with attention to detail for managing administrative tasks and event logistics.
  • Effective interpersonal skills and the ability to build relationships at all levels within the team and across teams.
  • Familiarity with budget tracking or basic expense management processes.
  • Proven ability to handle sensitive and confidential information with discretion and integrity.
Benefits
  • HMO Day 1 + FREE dependent coverage
  • De minimis and allowances
  • Attendance bonus
  • Paid time offs
  • Training, career growth, and global exposure
  • A collaborative and supportive team culture
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportcalendar managementagenda settingnote-takingtravel arrangementsexpense managementevent coordinationbudget trackingGoogle SuiteZoom
Soft Skills
communication skillsorganizational skillsinterpersonal skillsattention to detailinitiativecollaborationproblem-solvingadaptabilitydiscretionrelationship building
Certifications
Bachelor's degree