Accounts Payable Representative I
STAFFVIRTUAL
full-time
Posted on:
Location Type: Remote
Location: Philippines
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About the role
- Prepare accounts payable invoices for data entry including matching Purchase Orders (POs) with invoices.
- Process weekly accounts payable and refund checks including issuing manual checks and CODs as necessary.
- Research vendor phone calls and discrepancies.
- Review mileage and expense reports/procedures and process for payment.
- Complete vendor credit applications and tax-exempt forms.
- Maintain EFT accounts for vendors.
- Process all credit card statements for payment.
- Reconcile Monthly Vendor Statements.
- Review and process old open purchase orders.
- Retrieve & Enter New Vendor Information (W-9 forms, Contacts).
- Maintain Vendor status with regard to 1099 status.
- Assist in preparing annual 1099 forms.
- Process and maintain monthly/biweekly payments (rents, child support).
- Accurately maintain documentation and comply with administrative procedures in a timely basis to include time entry.
- Attend required company and departmental meetings.
- Act in accordance with the client's policies and procedures.
Requirements
- An associate degree and two years of accounts payable or accounting experience; or equivalent combination of education and experience.
- Proficiency with business collaboration tools such as MS Office applications and Outlook.
- Superior internal and external customer service and communication skills.
- Enthusiastic, dedicated to the challenge of helping other people.
- Demonstrates attention to detail.
- Strong ability to exercise independent judgment.
- Self-starter with the ability to perform with little or no direct supervision.
- Excellent organizational and time/task management skills with the ability to prioritize tasks and work within a defined timeline and to operate with changing priorities.
- Function collaboratively as part of a fast-paced, client orientated team.
Benefits
- HMO coverage starting on Day 1 with free dependent coverage
- De minimis and allowances
- Paid time offs
- Company-provided work setup (laptop, monitor, accessories)
- Training, career growth, and global exposure
- A collaborative and supportive team culture
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
accounts payableinvoice processingvendor reconciliationpurchase order matchingcredit card processingexpense report processing1099 preparationEFT account maintenancedocumentation compliancedata entry
Soft Skills
customer servicecommunicationattention to detailindependent judgmentself-starterorganizational skillstime managementtask prioritizationcollaborationadaptability
Certifications
associate degree