Staff Domain

Executive Assistant – Dental Group

Staff Domain

full-time

Posted on:

Location Type: Hybrid

Location: Ortigas • Philippines

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About the role

  • Provide day-to-day administrative and coordination support to dentists by managing patient-centric workflows and projects.
  • Assisting with the preparation of operational reports (weekly, monthly, quarterly) using Excel and data from practice systems.
  • Providing direct executive assistance to the CEO, supporting strategic execution, prioritisation, and communication.
  • Coordinating complex patient treatment journeys (e.g. multi-stage treatment plans, follow-ups, specialist coordination).
  • Tracking patient-based projects, timelines, and deliverables using Monday.com or equivalent systems.
  • Preparing executive-level reports, summaries, and presentations (primarily in Excel, PowerPoint, and written formats).

Requirements

  • 3+ years of experience in an administrative, operations, executive assistant, or practice coordination role (healthcare or professional services preferred).
  • Advanced Excel skills: data organisation, reporting, formulas, and structured analysis.
  • Monday.com: task management, workflows, dashboards, and project tracking.
  • HubSpot CRM: basic to intermediate proficiency in navigating pipelines, reports, and dashboards.
  • Strong written communication skills for professional correspondence and internal documentation.
  • Exceptional organisation and attention to detail.
  • Ability to manage multiple priorities across clinical, operational, and executive demands.
  • High level of discretion, confidentiality, and professional judgement.
  • Strong follow-through and accountability mindset.
  • Ability to work autonomously while aligning with leadership expectations.
Benefits
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Applicant Tracking System Keywords

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Hard Skills & Tools
advanced Excel skillsdata organisationreportingformulasstructured analysistask managementworkflowsdashboardsproject trackingHubSpot CRM
Soft Skills
written communicationorganisationattention to detailmanage multiple prioritiesdiscretionconfidentialityprofessional judgementfollow-throughaccountabilityautonomy