Sales Coordinator
SPX Technologies
full-time
Posted on:
Location Type: Office
Location: Overland Park • Kansas • United States
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About the role
- Maintain organized records of contracts, invoices, NDAs, customer agreements, and sales documentation
- Assist with CRM data entry and ensure accuracy of customer profiles and sales activity logs
- Support customer registration processes and ensure compliance with internal systems
- Coordinate customer visits, facility tours, rep visits, and related logistics
- Assist in preparing sales presentations, proposals, marketing materials, and Quarterly Business Review content for strategic customers
- Process and reconcile sales team travel expenses and booking requests
- Track budgets for sales events, travel, promotions, and marketing activities
- Coordinate internal and external sales meetings, including logistics for virtual, onsite, and offsite sessions
- Plan and manage events such as customer meetings, rep gatherings, team workshops, lunch meetings, and recognition activities
- Provide administrative coordination for commercial, product management, engineering, and HR leaders specific to sales-related needs
- Manage calendars for senior leaders with an emphasis on scheduling sales reviews, customer updates, and internal commercial meetings
- Manage travel arrangements, process invoices, and prepare reports and documents as requested
- Maintain conference rooms, organize meeting spaces, and manage catering for larger group meetings
- Handle confidential information with discretion and professionalism
- Support onboarding documentation and agendas for new sales, marketing, product management, and engineering team members
- Help manage interview scheduling and candidate travel for sales or commercial roles
- Order office supplies for sales-adjacent departments (Executive area, Sourcing, Project Mgmt., Engineering, Aftermarket)
- Assist employees with travel visas, passport renewals, invitation letters, and FedEx shipping needs for business purposes
- Provide support for employees needing literature, presentations, training materials, or published resources using a purchasing card
- Collaborate with and serve as backup to other administrative staff and executive assistants
- Contribute to team culture through planning internal events, celebrations, and communication activities
Requirements
- High school degree required
- 3 years of administrative experience required
- Strong attention to detail and accuracy in all sales and administrative tasks
- Professional communication and ability to work with customers, executives, and cross-functional teams
- Ability to manage multiple deadlines with a sense of urgency
- Proficiency with Microsoft Office applications, especially Excel and PowerPoint
Benefits
- Generous and flexible paid time off including paid personal time off, caregiver, parental, and volunteer leave
- Competitive health insurance plans and 401(k) match, with benefits starting day one
- Competitive and performance-based compensation packages and bonus plans
- Educational assistance, leadership development programs, and recognition programs
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
CRM data entrysales documentationbudget trackingevent planningtravel arrangementsinvoice processingreport preparationconfidential information handlingonboarding documentationinterview scheduling
Soft Skills
attention to detailprofessional communicationtime managementability to manage multiple deadlinescollaborationorganizational skillsdiscretioncustomer serviceteam culture contributionsense of urgency
Certifications
High school degree