Spectrum One

People Operations Associate

Spectrum One

full-time

Posted on:

Location Type: Hybrid

Location: Philippines

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About the role

  • Timekeeping & Client Billing: Consolidate semi-monthly timesheets for payroll and monthly timesheets for client billing, ensuring 100% accuracy.
  • Monitor weekly employee work logs (e.g., Ruddr, Clockify) to track resource allocation and report variances.
  • Manage employee leave and overtime requests, secure manager approvals, and update the Leave Management Tracker.
  • Provide updated running leave usage and balance reports to department team leads monthly.
  • Benefits Administration: Coordinate with the HMO provider regarding new enrollments, renewals, deletions, card concerns, and credit memo refunds.
  • Address ad-hoc employee concerns regarding HMO benefits and general inquiries.
  • Organize and coordinate company health initiatives, such as annual vaccination drives and annual physical examinations.
  • HR & Administrative Support: Facilitate the probationary evaluation process, including collecting performance reviews and preparing regularization memos.
  • Process Certificate of Employment (COE) requests within a 48-hour turnaround time.
  • Help the organization remain legally compliant with government requirements related to employee records.
  • Employee Engagement & Communications: Design and post internal communications (using tools like Canva) for employee milestones, including birthdays, work anniversaries, and regularizations via Slack.
  • Collaborate with the team to organize quarterly Health and Wellness programs.
  • Update the team regarding holiday schedules and consolidate team availability during holidays.
  • Act as liaison between the department managers and team members regarding day-to-day operational concerns.
  • Office Facilities Management: Conduct weekly visits to the physical office to ensure a clean, organized, and safe workspace.
  • Perform routine checks on office equipment, lighting, A/C units, plumbing, and security systems (CCTV, biometrics).
  • Inventory and restock office supplies, pantry consumables, and toiletries.
  • Coordinate with building administration for regular cleaning, sanitation, and necessary facility repairs.

Requirements

  • Open to fresh graduates!
  • Proven experience as an Administrative Officer, HR Assistant, or in a similar role is an advantage, but not strictly required.
  • Proficient in MS Office applications (Word, Excel, PowerPoint) and highly familiar with Google Workspace (Drive, Docs, Sheets, Forms, etc.).
  • Experience with timekeeping software or HRIS is a strong plus.
  • Basic graphic design skills (e.g., Canva) for internal company announcements.
  • Excellent time management skills and the ability to prioritize work effectively.
  • Close attention to detail, particularly with timesheets and data consolidation.
  • Excellent written and verbal communication skills.
  • Ability to work independently and visit the physical office once a week for maintenance checks.
Benefits
  • Top-of-Market Compensation: High base salary benchmarked against industry standards, plus annual performance-based bonuses.
  • Annual Summit: A fully-funded, company-wide Out of Country retreat to celebrate our wins.
  • Hardware & Gear: We provide the latest tech (Company-provided MacBook) and other equipment to ensure your workspace is ergonomic and productive.
  • Professional Development Budget: We provide an annual budget for courses, certifications, books, and conferences. We want you to stay sharp.
  • Time Off & Wellness: Generous paid leave policy, full medical coverage (HMO), and mental health support for you and your dependents.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
timekeepingclient billingemployee leave managementbenefits administrationperformance evaluationdata consolidationgraphic designHRISMicrosoft OfficeGoogle Workspace
Soft Skills
time managementattention to detailwritten communicationverbal communicationorganizational skillsindependencecollaborationproblem-solvingemployee engagementinterpersonal skills