Spectrum One

Executive Assistant – CEO

Spectrum One

full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Manage and optimize the CEO’s calendar across time zones
  • Protect deep work time and align meetings with company priorities
  • Ensure the CEO is fully briefed and prepared for key engagements
  • Prepare executive briefs, summaries, and action trackers
  • Maintain operational documentation with precision
  • Manage expense reporting and administrative workflows accurately
  • Coordinate communication between the CEO, clients, and leadership
  • Anticipate follow-ups and eliminate the need for reminders
  • Flag risks and blockers before they impact outcomes
  • Maintain discretion with sensitive information
  • Ensure seamless coordination for all critical meetings and commitments
  • Demonstrate composure, responsiveness, and sound judgment

Requirements

  • 3+ years supporting a CEO, founder, or C-level executive
  • Proven experience managing complex, high-volume calendars strategically
  • Excellent written and verbal English communication
  • High level of discretion and executive presence
  • Experience working independently in a remote environment
  • Strong organizational discipline and attention to detail
  • Proactive communication style and ownership mindset
  • Willingness to work flexible midshift to night shift PH time
  • Experience in consulting, tech, engineering, or startup environments
Benefits
  • Direct Strategic Exposure: Work side-by-side with the CEO and gain visibility into company strategy, client relationships, and executive decision-making.
  • High-Trust Environment: We hire adults. We don’t micromanage. Performance is measured by outcomes and reliability.
  • Permanent Remote: Work from anywhere you are most productive.
  • Flexible Midshift to Night Shift: This role requires flexible midshift to night shift schedule
  • Top-of-Market Compensation: Competitive base salary plus performance-based bonuses.
  • Annual Summit: Fully-funded, company-wide international retreat.
  • Hardware & Gear: MacBook Pro or equivalent equipment provided.
  • Professional Development Budget: Annual learning and development support.
  • Time Off & Wellness: Generous paid leave policy, full HMO coverage, and mental health support for you and your dependents.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
organizational disciplineattention to detailproactive communicationexecutive presencecomposureresponsivenesssound judgment