Executive Admin Assistant
Southern Glazer's Wine & Spirits
full-time
Posted on:
Location Type: Office
Location: Farmers Branch • Texas • United States
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About the role
- Provide on site support to one or more VP and Directors by performing general administrative work
- Manage calendars, schedules; organize, schedule and prioritize meetings throughout the day and provide extensive phone coverage and call follow-up
- Establish follow-up systems for project management, calendar management and e-mail management, including maintaining department PTO and vacation forms
- Create and maintain filing system for VPs/Directors
- Prepare meeting agendas, attend meetings, take minutes, and prepare executive summaries
- Prepare T&E expense reconciliation through Concur
- Responsible for booking travel and coordinating flight, car rental and accommodations for Shared Services employees
- Purchase corporate gifts as requested and maintain and order supplies as needed
- Plan and coordinate on-site and off-site meetings and events including the organization, ordering, setup, and cleanup of breakfast and luncheon meetings
- Support Department Managers on an as-needed basis
- Perform other general administrative duties as assigned
Requirements
- Two years of college education or equivalent required
- Excellent communication skills (verbal and written) required
- Strong writing skills for meeting minutes and general communication
- Strong interpersonal and organizational skills
- At least three years of corporate professional experience in an administrative assistant role, or equivalent
- Must have experience in supporting multiple individuals
- Team player, energetic, self-starter, motivated
- Must have knowledge of computer systems, specifically the use of desktop software such as Microsoft Outlook, Outlook Calendar, Excel, PowerPoint, and strong typing skills; Visio knowledge a plus
- Responsible for working with and maintaining confidential data
Benefits
- comprehensive medical and prescription drug coverage
- dental and vision plans
- tax-saving Flexible Spending Accounts
- disability coverage
- life insurance plans
- 401(k) plan
- tuition assistance
- wellness program
- parental leave
- vacation accrual
- paid sick leave
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementproject managementexpense reconciliationmeeting minutes preparationfiling system maintenancetravel coordinationschedulingtyping skillsconfidential data management
Soft Skills
communication skillswriting skillsinterpersonal skillsorganizational skillsteam playerenergeticself-startermotivated