Sourcefit

Executive Assistant

Sourcefit

full-time

Posted on:

Location Type: Remote

Location: Philippines

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About the role

  • Manage complex calendars for senior stakeholders across multiple time zones
  • Schedule internal and external meetings while ensuring efficient use of executives’ time
  • Anticipate and resolve calendar conflicts, scheduling overlaps, and last minute changes
  • Coordinate meeting logistics and ensure executives are fully briefed and prepared
  • Maintain visibility across multiple stakeholders’ schedules and priorities
  • Handle domestic and international travel arrangements, including flights, hotels, and ground transportation
  • Coordinate with travel providers or appointed travel partners to ensure bookings are accurate and aligned with executives’ preferences
  • Prepare clear and complete travel itineraries
  • Process, track, and reconcile executive expenses in line with company policies
  • Maintain complete and accurate records of receipts, submissions, and approvals
  • Use internal expense systems and tools efficiently
  • Manage communication through Outlook, email, and other internal systems
  • Provide administrative follow through on action items, documents, and executive requests
  • Maintain a high level of confidentiality and professionalism in handling sensitive information

Requirements

  • Minimum of 3 to 5 years of experience in an Executive Assistant, Personal Assistant, Virtual Assistant, or similar executive support role
  • Demonstrated experience supporting senior leaders, offshore clients, or both
  • Proven ability to support multiple executives simultaneously
  • Strong experience in managing complex calendars across multiple stakeholders and time zones
  • Solid experience in coordinating travel arrangements, including flights, hotel bookings, and ground transportation
  • Experience in processing and managing expenses through an expense management platform, preferably SAP Concur
  • Proficient in Microsoft Outlook and Microsoft Office applications
  • Excellent written and verbal communication skills in English
  • Highly organized with strong attention to detail
  • Able to work independently and effectively in a remote environment
  • Demonstrates a high level of professionalism, discretion, and confidentiality
Benefits
  • Flexible work arrangements
  • Professional development
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel coordinationexpense managementitinerary preparationschedulingconflict resolutionrecord keepingadministrative supportdocument managementmulti-tasking
Soft Skills
communicationorganizationattention to detailprofessionalismdiscretionconfidentialityindependencetime managementproblem-solvinginterpersonal skills